Carroll Community College

Section Two: Release of Students Records

Types and Locations of Education Records, Titles of Records Custodians

Types and Locations of Education Records, Titles of Records Custodians
(Please note that all requests for access to records should be routed through the Registrar.)

1. Admissions: Applications, transcripts from institutions previously attended, GED results; Registrar, Records Office. 
2. Registration: All ongoing academic records; Registrar, Records Office. 
3. Departments: Miscellaneous records kept and vary with each department; Department Chairpersons (check first with Registrar).
4. Instruction and Student Learning: Miscellaneous records; Vice President, Academic and Student Affairs, Office of Academic Affairs.
5. Student Development: Miscellaneous records; Dean of Student Affairs, Office of Student Affairs.
6. Testing Center: Placement test results; Registrar, Records Office.
7. Counselors: Summaries of conversations with students; Director of Admissions, Advising, and Counseling, room A-102. (Where records are made and used only for treatment purposes, they are not education records and are not subject to this policy.)
8. Financial Aid: Student Aid Reports, financial aid transcripts, verification documents, award letters; Director of Financial Aid, Financial Aid Office. 
9. Student Accounts: All student accounts, records of students' financial charges; Executive Vice President of Administration, Administration  Office.