Carroll Community College

Section Two: Release of Students Records

Limitations and Exclusions to Disclosure

Limitations and Exclusions to Disclosure

It is the policy of the College to limit disclosure of personally identifiable information from education records unless it has the student's prior written consent, subject to the following limitations and exclusions.

1. Directory Information: The following categories of information have been designated directory information:
   1. Name
   2. Dates of attendance
   3. Enrollment status (i.e. full-time or part-time)
   4. Major field of study
   5. Participation in College recognized activities and intramural sports
   6. Degrees and awards received

   The College reserves the right to release the following additional information when requested by law enforcement authorities: date of birth; address; telephone number; and course schedule.

2. This information may be disclosed even in the absence of consent unless the student files written notice requesting the College not to disclose any or all of the categories. This notice must be filed annually to avoid possible automatic disclosure of directory information. The notice should be filed with the Registrar, c/o the Records Office.
3. The College will give annual public notice to students of the categories of information designated as directory information.
4. Directory information may appear in public documents and otherwise be disclosed without student consent unless the student objects as provided above.
5. All requests for non-disclosure of directory information will be honored as reasonably as is possible.
6. The College will use its best efforts to maintain the confidentiality of those categories of directory information that a student properly requests not be publicly disclosed. The College makes no guarantees, warranties or representations that directory information designated for non-disclosure will not appear in public documents.