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Assistant Registrar

Assistant Registrar

Professional Staff
Human Resources Department - hr@carrollcc.edu

The position of ASSISTANT REGISTRAR is available in the Student Affairs Division.  This position is on a full-time, 12-month basis reporting to the Senior Director of Records and Student Data Analytics.

 FUNCTION:  Responsible for providing direct support in the areas of academic records and registration.  Specific responsibilities include: assisting Registrar in managing aspects of records and registration, including but limited to: correcting duplicate records and communicating with effected students; managing the document imaging process; maintaining the Records Office information on the college web site using the college’s content management system; writing SIS rules to manage student registration behavior; working across Student Affairs offices to complete IT projects; completing purchase requisitions as needed; evaluating graduation applications and generating related written communications to students; assisting in planning the graduation ceremony and coordinating all related recordkeeping functions, including the production of diplomas/certificates and the maintenance of graduation statistics; receiving and importing/entering SAT, AP, ACT, CLEP, and PRAXIS scores for placement into college level coursework or as credit towards a certificate and/or degree; creating courses and non-courses as required; receiving and imports electronic transcripts (University System of Maryland, Parchment, Joint Services, ETS, etc.); communicating with division and department chairs as needed to equate coursework from other institutions; posting courses for degree seeking students; communicating with students as evaluations are completed; retrieving data; creating multiple-run reports with variable selection criteria to enable others to access needed data; serving on college committees including the Commencement Committee and others as needed; coordinating Records Office bi-weekly meeting agendas and distributes summary notes and performing other duties as assigned.

 REQUIREMENTS:  Bachelor’s degree and 5 years of Records/Registration Office experience. Master’s degree, in-depth experience with Ellucian Colleague and SAP Business Objects, and 2 years of supervisory experience preferred. One evening per week and occasional Saturdays required.

 SALARY:  Grade 11 on the 12-Month Salary Scale with a minimum starting salary of $48,737, with actual placement based on credentials. Plus, excellent fringe benefit package.

 APPLICATION PROCESS:  For consideration, interested applicants must submit a cover letter to include current or most recent salary and minimum salary required and resume postmarked by January 20, 2017 to the Human Resources Department at Carroll Community College, 1601 Washington Road, Westminster, Maryland 21157 or email hr@carrollcc.edu. In order to qualify for employment, candidates must successfully complete a criminal background check.

"An Equal Opportunity Employer"