Carroll Community College

A club or special interest organization may be formed, provided that it coincides with the objectives of Carroll Community College for the general benefit of the student body. All clubs and organizations recognized by the SGO must be open to all students without regard to sex, sexual orientation, race, ethnic background, national origin, age, disability or religion.

To start a new club, you need the following

1. At least three members that will act as a temporary steering committee
2. Written constitution
3. Consenting faculty or staff advisor

If you would like to request funds for your new organization, you will  need Budget Request Form detailing funds requested from the available Student Activities Fees for the remainder of the current academic year. Try to be realistic in terms of the amount of money your club may need for your programs. You must itemize your budget requests, including all operational expenses and any income you project.  Clubs may request supplemental funds of the SAFB throughout the academic year. 

The organization shall be officially recognized by a simple majority vote of the SGO Governance Board. 

Forming a Constitution

Once you have three members and an advisor, each club and organization must create a written constitution by which it proposed to govern itself.  The constitution is to be revised and resubmitted annually. 

Why does your club need a constitution?

Think of your constitution as a way of defining your purpose. This helps both current and potential members to have a better understanding of what your organization is about.  It also assists with making decisions about the direction your club should function and give your group some structure and guidelines.

What is in a constitution? 

There are several key elements of a constitution. It should state the purpose, officer information and general policies of the group. The following is a general framework for a constitution: 

Article I:    Name of the club

Article II:   Purpose  (why has the club been organized?)

Article III:  Organization (affiliations)

Article IV:  Meetings (regular meeting schedule, procedures for conducting business)

Article V:   Officers and Advisor  (titles, qualifications, length of term and duties of officers)

Article VII:  Election of officers (procedures and timing for nominations and elections)

Article VIII: Finances  (procedures for preparing and managing the
budget)

Article IX:  Amendments (procedures for amending the constitution)

Article X:   Quorum (what constitutes a quorum to transact business)

You may choose to add other articles to your constitution.  This is simply a framework to use as a starting point.