Teaching is probably the area in which you can make the biggest contribution. You should serve as a resource, suggesting new and varied ideas for programs and activities. You can help to create that vital link between the principles and skills learned in the classroom and the real world applications of those principles and skills.You can also assist in diagnosing group problems and suggesting possible solutions. Teaching leadership skills is of great importance.
Finally, you should insist upon the highest standard of programming and personal performance worthy of the college.
You should expect to be regularly consulted on the organization's activities. You should offer ideas and suggestions freely, but be careful not to dominate the planning process. If you are not being consulted, insist on it, but not to the extent that you have to okay little details.
The turnover of officers and members is constant, particularly at a community college, so you play a critical role in providing continuity. See to it that officers and committee chairs keep written records of projects, activities and meetings. These may be stored in a space provided in the Student Government office so that they are accessible to future leaders.
Additionally, you should be actively involved in recruiting new members each term and encourage qualified members to seek an officer position.
By interacting with students in an informal setting, you have a unique opportunity to identify students who are having difficulties, either academically or personally. By approaching the a student privately, you can determine whether you can help him/her or provide an appropriate referral (e.g. Academic Advising, ADA Support Services, Tutoring, etc.).
As a college representative, you are often required to interpret the college's policies and regulations. You may also be asked to interpret Student Government Organization's (SGO) policies and procedures. Use the Student handbook as a resource or seek the SGO Board's advice.
Clubs and organizations are required to have faculty/staff supervision at all of their events and activities. As the adviser, you will often fulfill the supervisory role. In this role, you must keep the best interests of both the college and the club/organization in mind.
Inappropriate or embarrassing activities should be headed off in the planning process, but if such incidents occur despite appropriate planning, you should move quickly to deal with them.
If you are unable to attend, the members are responsible for finding another faculty or staff member.
Advisor Expectations of Officers
Advisors should be informed about all organizational activities, meeting times, locations and agendas. Officers should ...
- Meet regularly with the adviser and discuss all plans and problems.
- Develop and use good records and sound financial procedures.
- Provide meeting minutes as well as any other materials that are sent to members.
- Make no commitments for the adviser without his/her consent.
- Not assume an adviser will continue to serve for the succeeding year unless he/she has agreed.
- Forward all adviser correspondence to him/her.
Organization Expectations of Advisors
- Attend meetings regularly. While an adviser may not be able to attend every meeting, he/she should make an effort to learn about the items discussed.
- Attend the duration of the club/organization's events.
- Believe in the club/organization and manifest the enthusiasm necessary to help the organization work toward its potential.
- Understand the club/organization, be aware of its purposes and assist in formulating goals.
- Assist the members with developing procedures and methods for maintaining an effective club/organization.
- Assist the members with understanding college procedures.
- Assist the members with improving their leadership skills.
- Represent the club/organization in staff or faculty meetings, when necessary, and to serve as liaison with the college.
- Guide the club/organization in planning activities and programs.
- Encourage and support the club/organization during trial periods.
- Help evaluate group projects, performances and progress as well as individual weaknesses and strengths.
- Serve as a mediator or unbiased observer, when necessary.
- Discuss the club/organization's financial status including identifying problems, potential solutions, and financial strengths and the means for maintaining those strengths.
- Serve as a resource, provide ideas as needed and be available to meet with officers and/or members when they request help.
- Participate in the club/organization's meetings/programs to the greatest extent possible, be familiar with its constitution and bylaws, and be prepared to render assistance with their interpretation.
- Interpret college procedures and policies.
College Expectations of Advisors
- Must be a current faculty/staff member to serve as an adviser.
- Accepts an invitation to serve as an adviser, or to continues to serve, only if she/he is prepared to fulfill the expectations.
- Voluntarily assumes an adviser role and upholds the best interest of the college and club/organization.
- Will do all that is possible to assure that policies and bylaws are not violated nor the welfare of members endangered.
- Participates in the club/organization to the fullest extent without actually making decisions or setting club/organization policies.
- Should maintain and periodically review the organization's financial records.
- Assists with organizing officer elections and assures that members are representing the club/organization fairly.
- Follow up on club/organization sponsored activities and assuring that all borrowed and loaned equipment is returned.
- Be visible at the club/organization's activities and provide advice when necessary.
- Work with the Office of Student Life to enforce all policies and procedures.
Advisors play an important role in advising the total club/organization. However, this is often influenced by the advisor's personality and the organization she/he advises. Some advisors prefer to work with the officers and maintain a low profile during the organization's meetings.
- Meeting Atmosphere:
- Was the room arranged in a conducive manner?
- Did the members make newcomers feel welcome?
- In what areas and/or how do the members participate in the meeting?
- What techniques does the student chair use most effectively?