Policies - Section Thirteen: Other College Regulations

Policies - Section Thirteen: Other College Regulations

  • Policies - Section Thirteen: Other College Regulations - 1 - Distribution of Literature/Fundraising/Public Assembly/Solicitation

    The College does not have an open forum for solicitation, distribution of literature, public assembly, signs, sales, or fundraising.  Solicitations, distribution of literature, public assembly, signs, sales, and fundraising by external groups in any of Carroll Community College's facilities are strictly prohibited unless official permission is authorized by the President or his/her designee. 

    Designated Public Forum

    The College has designated space near the front of the Scott Center (T Building) and the Nursing and Allied Health Building (N Building), for free speech, peaceable public assembly and related activities.   Other areas of the campus may be designated by the President or his/her designee as public forums to accommodate free speech and public assembly in special circumstances.  The College reserves the right to limit certain activities, or to end the event, if it determines that public safety and/or the orderly conduct of college activities are at risk.

    Procedures for Approval for Use of Designated Public Forum

    The College places reasonable restrictions on the time, place, and manner in which individuals and groups may exercise rights of free speech and public assembly on College grounds.  Groups wishing to receive approval to use the designated public forum for public gatherings or demonstrations or the distribution of literature must notify the President of their intentions. All requests must be made at least two weeks but no more than six weeks prior to date of the proposed activity. This is to allow an efficient and safe allocation of space, generally to the first group to request it for a particular time. College sponsored events have first priority on the use of campus grounds. The College reserves the right to relocate any assembly to ensure that the activity does not interfere with the normal operation of the College or interfere with the rights of others.

    At the time of the request to the President, the following information will be required:

    • Name of the person or organization sponsoring the event
    • Date and time requested
    • List of planned activities (i.e. speech, rally, march, signs, picketing, distribution of literature)
    • Special equipment being used (sound amplification equipment will not be permitted)
    • Anticipated attendance number

    Prohibited Conduct 

    • The policies and procedures of the College, especially those related to the safety and security of persons and property, must be observed at all times. In addition, those who schedule speech or public assembly activities on campus must not:
    • Threaten or accost passers-by, or otherwise attempt to actively engage, approach or solicit employees, students, or campus visitors who are not interested.
    • Interfere with, impede, or cause blockage of the flow of vehicular or pedestrian traffic.
    • Commit any act likely to create imminent safety or health hazards.
    • Interfere with or disrupt any other lawful or permitted activity by anyone in the same general location at the same time.
    • Engage in any commercial activity.
    • Conduct speech that includes words that by their very nature tend to incite an immediate breach of the peace.
    • Engage in any speech or action that is not allowed by law.
    • Engage in any speech that is likely to incite or produce immediate lawless action or that is, under current legal standards, either defamatory, obscene or indecent.
    • Incite others to commit any of the acts prohibited.
    • Enter any college building or structure without prior permission from a College official to do so, with or without signs, sign supports, poles or other implements.
    • Possess any wood, metal, fiberglass or other material used as sign standards or holders. Signs or banners that are displayed may only be held by hand, without the use of such standards or holders.  

    Non-Interference

    Assembly and petitioning activities may not interfere with or inconvenience College operations or programs and must be consistent with the College's educational purposes. Individuals engaged in assembly and petitioning activities must comply with the College’s Student Code of Conduct and/or policies governing staff and faculty and may not obstruct, disrupt, interrupt, or attempt to physically force the cancellation of any event or activity sponsored by the College or by users authorized to use the College facilities. Further, participants may not engage in harassing, physically abusive, threatening, or intimidating conduct toward any person. Participants shall comply with the directives of any College official acting in the performance of his or her duty.

    Right to Dissent

    The right to dissent is the complement of the right to speak, but these rights need not occupy the same forum at the same time. A speaker is entitled to communicate his or her message to the audience during his or her allotted time, and the audience is entitled to hear the message and see the speaker during that time. A dissenter must not substantially interfere with the speaker's ability to communicate or the audience's ability to hear and see the speaker. Likewise, the audience must respect the right to dissent.

    Dissemination or Display of Printed Material

    After receiving written approval from the President or his/her designee, individuals or groups may petition and/or distribute pamphlets, booklets, brochures, and other forms of printed material to individuals who desire such information. Materials may be displayed or distributed only within the designated area on the approved date and during the approved time on the condition that all such material is designed for informational (not commercial) purposes. The sponsoring individual or group must provide a receptacle for the disposal of any material distributed. The College does not assume any obligation or liability for the content of such distributed material. Any signs used must either be held by participants or be freestanding signs that do not stick into the ground. No signs or other materials may be mounted or posted on any buildings, walls, windows, doors, sidewalks, trees, light poles, or any other College owned equipment or property.

    Distribution of the following materials is specifically not authorized by the College and may subject the sponsor to criminal prosecution or civil liability:

    • Advertising material designed to promote the sale of commercial products or services.
    • Advertisement of, or information concerning, any lottery, gift enterprise, or similar scheme offering prizes dependent in whole or in part on chance. 
    • Unauthorized copyrighted material. 
    • Obscene or indecent material.
    • Material or information that defames any race, ethnicity, national origin, gender, sexual orientation, age, disability, or religious group, or any other protected class or any individual member of such group.
    • Material advocating violence, or words that are designed to invoke violence.
    • Slanderous or libelous language or materials. 
    • Deliberate misinformation that may result in harm to any individuals or group.
    • Any noncompliance with applicable federal, state, and local laws and regulations.
    • Advertising materials left on cars, in buildings, or anywhere on campus. This restriction includes commercial and non-commercial advertisements and promotional materials and information.

    Care of Designated Area

    Participants are responsible for the cleanliness and order of the designated area following its use.  The designated area should be left in the condition it was in before the activity. Any materials used must be removed from the designated area.  Individuals or groups who damage or destroy College property shall be held responsible for such damage or destruction. This includes but is not limited to any damage to the campus buildings, sidewalks, lawns, shrubs, and trees.

    College Policy and Procedure

    The College reserves the right to restrict any individual’s or group’s use of the designated public forum if such use violates other College policies or procedures.

    Sales and Fundraising

    No commercial (or for-profit) sales may be conducted.  Commercial sales, to include goods and merchandise, to students and staff on the College premises is forbidden except through the Bookstore or other College-approved organizations or agencies. The solicitation of funds to support any activity or cause not sponsored by the College or the Student Government Organization is also prohibited. Fundraising activities by students must be approved by the Director of Student Life.

    The College prohibits alcohol-related advertising and promotions. It also bans any promotional sponsorship of campus events or activities by alcohol-related companies and businesses.

    Solicitations within campus facilities by businesses as a means to recruit students for employment are an allowed activity provided that activity is approved by the College administration.

    Assembly Security

    The College reserves the right to charge individuals or groups wishing to use the designated public forum for additional security at a rate determined by the Chief of the College’s Campus Police. The Chief will determine the need for and the number of additional officers necessary to perform security functions during any public assembly event.

    Non-Compliance

    All individuals and groups participating in expressive speech, outdoor assemblies, and distribution/petitioning are subject to sanctions for failing to comply with these regulations or other College policies. Such sanctions may include payment of reasonable charges resulting from non-compliance, including, but not limited to, repairing; cleaning; painting; and/or replacement costs. College students, faculty, and staff may also be subject to institutional disciplinary or administrative action as outlined in the Student Handbook and/or policies governing staff and faculty. Violations that require police intervention will be reported to the Campus College Police who may enforce applicable laws of the State of Maryland or Carroll County.

    Approved Carroll County Attorney’s Office 3/11/2013
    Approved Carroll Community College Board of Trustees – May 15, 2013
    Revised by the Carroll Community College Board of Trustees - December 13, 2017

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    Policies - Section Thirteen: Other College Regulations - 2 - Sales and Fundraising

    SALES AND FUNDRAISING

    Commercial sales, to include goods and merchandise, to students and staff on the College premises, is forbidden except through the Bookstore or other College-approved organizations or agencies. The solicitation of funds to support any activity or cause not sponsored by the College or the Student Government Organization is prohibited. Fundraising activities by students must be approved by the Director of Student Engagement and Completion. 

    The College prohibits alcohol-related advertising and promotions. It also bans any promotional sponsorship of campus events or activities by alcohol-related companies and businesses.

    Approved Carroll County Attorney’s Office 3/11/2013
    Approved – Carroll Community College Board of Trustees – May 15, 2013

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    Policies - Section Thirteen: Other College Regulations - 3 - Bulletin Board Usage - Advertising

    BULLETIN BOARD USAGE – ADVERTISING

    All bulletin board notices must be approved and stamped by the Office of Student Life at least one week prior to an event, with the exception of notices for classroom bulletin boards and bulletin boards that are specific to and managed by a college department. Unapproved and non-college related postings will be removed. 

    All community postings must be stamped for approval by the Office of Student Life, who will post to appropriate bulletin boards. Display of College community postings will be limited to the bulletin board beside the ATM machine located in the main level of the “A” Building and the lower level of “A” Building near Room A015. 

    All posters, placards, and signs announcing activities and events of interest to and related to the student body must be stamped for approval by the Office of Student Life, who will post to bulletin boards found in common areas throughout the campus facilities (excluding classroom and departmental bulletin boards). At its discretion, Student Life may also place information on tables and study desks, or leave in mail boxes. After posters have become obsolete, they should be removed by the person or organization responsible. The College prohibits alcohol-related advertising and promotions. It also bans any promotional sponsorship of campus events or activities by alcohol-related companies and businesses.

    At times, it is necessary for faculty and staff to display information to students advising of class scheduling, instructor illness, assignments, etc. Understanding this need, please use the following guidelines to prevent damage to walls and doors:

    • Use bulletin boards on classroom doors; do not tape messages to walls .
    • Use window glass, if available; otherwise, use door frames.
    • If not practical to use doorframes, information may be taped to doors but should be removed as soon as possible. The longer tape is on, the more difficult it is to get off. 

    Note: Restrooms, elevators, entrance glass doors to any building, and planters are not appropriate places for posting flyers.

    Approved Carroll County Attorney’s Office, March 11, 2013

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    Policies - Section Thirteen: Other College Regulations - 4 - Copyright Compliance Statement

    Carroll Community College recognizes and supports the full enforcement of copyright laws for the protection of intellectual property rights. All College faculty, staff, and students are expected to comply with federal laws regarding the use of copyright protected materials. As an institution of higher learning, Carroll Community College supports the fair use exemption, whereby copyrighted materials may be legally used and reproduced for the purposes of criticism, commentary, teaching, scholarship, and research as noted in the federal copyright law (17 U.S.C. 107 at copyright.gov/title17/92chap1.html)

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    Policies - Section Thirteen: Other College Regulations - 5 - Newspapers and Periodicals on Campus

    NEWSPAPERS AND PERIODICALS ON CAMPUS

    Placing free magazines, newspapers, and other periodicals on the campus of Carroll Community College is prohibited unless specifically approved by the College. The College will consider approval of periodicals of educational value and consistent with the mission of the College. Requests for approval are to be directed to the Office of Planning, Marketing, and Assessment.

    If approved, it is the responsibility of the vendor to maintain the papers in a neat and orderly fashion in racks approved by the College. Old issues will be removed and new issues placed in the rack by the vendor. Publications are not to be left by the vendor, either inside or outside college buildings, for college staff to process. Failure by the vendor to properly maintain publications in the approved racks terminates the agreement, and further distribution on campus will be prohibited.

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    Policies - Section Thirteen: Other College Regulations - 6 - Political Activities - Facility Use

    POLITICAL ACTIVITIES – FACILITY USE

    College facilities cannot be used by candidates for campaign purposes. The College is a limited public forum for school sponsored events. College faculty and approved student organizations may sponsor events within the College’s educational mission. These events must be nonpartisan, and require the prior approval of the appropriate Vice President and the President of the College. The College cannot appear to sponsor or endorse any candidate or political party.  

    During an election year, outside nonpartisan organizations may use specified College facilities to sponsor political forums or debates for the purposes of providing the community the opportunity to hear diverse political views. The Theater in the Scott Center may be rented on a space-available basis for this purpose by following all College Facility Use Guidelines and Theater Rental Guidelines, including but not limited to a Lease Agreement, Lease Rider, Application for Use, and Fee Schedule. The College will not charge fees for nonpartisan political forums or debates sponsored by the State of Maryland, the Federal Government or the Board of Carroll County Commissioners.   

    College classrooms are also eligible for use for this purpose on a space-available basis. The Great Hall in the A Building and the Conferencing Center in the K Building are not available for this purpose unless sponsored by Carroll Community College.

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    Policies - Section Thirteen: Other College Regulations - 7 - Animals and Pets

    ANIMALS AND PETS

    With the exception of service animals accompanied by their owners or trainers, animals are not permitted in buildings without proper authorization. Service animal owners and trainers must be aware of the college’s policies before any service animals or service animals in training may enter a science lab. Requests for this accommodation must be made through the Office of Disability Services due to the hazards that may be present in the laboratory environment. Every effort will be made to accommodate this request; however, for the safety of the dog and the college community standard precautions must be taken. 

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    Policies - Section Thirteen: Other College Regulations - 8 - Anonymous Publications

    ANONYMOUS PUBLICATIONS

    The organization or individual responsible for literature appearing on campus must be clearly identifiable within the publication. Literature which is not identifiable may not be distributed on campus.

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    Policies - Section Thirteen: Other College Regulations - 9 - Children on Campus

    CHILDREN ON CAMPUS

    Children are invited to the Carroll Community College campus and warmly encouraged to participate in College events and activities suitable for children. They may also visit the campus on an exceptional basis, particularly when extenuating circumstances interfere with normal childcare. The presence of children shall always be subject to the following conditions: 

    • At all times children must be under the direct supervision of the adult bringing them on campus.
    • Children may not disrupt the learning, business, or professional environment of the College.
    • Unless as part of a recognized Carroll Community College activity under the supervision of a designated College official, children may not use Carroll Community College’s parking areas, roadways, gymnasium, or amphitheater for riding bicycles, rollerblading, skateboarding, or for other recreational purposes.
    • They may not enter any area of the College which may pose a health or safety risk or which contains expensive, fragile, or sensitive equipment.
    • Children are not permitted in the Testing Center.

    Parents, whether students, faculty, or staff, are not to bring their children to the College on a routine or regular basis. Only currently enrolled College students, employees, and officially invited College guests are permitted in classrooms and laboratories while classes and other educational activities are being conducted. Bringing children to class is discouraged due to the potential interruption of the learning environment. If an emergency situation requires that a child accompany a student to class, approval from the instructor is required. If an emergency situation requires an employee to bring a child to work, approval of his/her supervisor is required.

    Carroll Community College accepts neither responsibility nor liability for injuries that may occur to a child or damages caused by the child while on the Carroll Community College campus. Responsibility for damages and any liability lie entirely and completely with the responsible parent or guardian.

    In the event that any of the above conditions are violated, a responsible College official may request the removal of the child from campus. If a request to leave the campus is not honored, the responsible College official may undertake such lawful measures as may be deemed necessary to secure the child’s removal. 

    (Approved by the President’s Executive Team, November 5, 2002)

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    Policies - Section Thirteen: Other College Regulations - 10 - Prohibition of Individuals on Sex Offender Registry

    PROHIBITION OF INDIVIDUALS ON SEX OFFENDER REGISTRY

    Carroll Community College is committed to offering accessible educational opportunities to our community. In support of that commitment, the College maintains an open door policy of admission. The college also provides learning opportunities for the younger learners and houses a Child Development Center. Therefore, the College prohibits the enrollment of Individuals listed on any State Services Sex Offender registry and/or Maryland Department of Public Safety and Correctional Services Sex Offender registry. This would include online classes, programs, or attending any college-sponsored events, on or off campus. Further, according to the Annotated Code of Maryland, Criminal Procedures §11-722, a registered sex offender may not enter the grounds or buildings of Carroll Community College for any reason. 

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    Policies - Section Thirteen: Other College Regulations - 11 - Trespass Policy

    TRESPASS POLICY

    Denial of access to College grounds – In accordance with the Maryland Annotated Code, Education Article, Sections 26-102, the governing board, president, or any person designated in writing by the board or any of these persons, may deny access to the building or grounds of the College to any person who: 

    •      Is not a bona fide, currently registered student, or staff or faculty member at the College and who does not have lawful business to pursue at the College; or, 

    •      Is a bona fide, currently registered student at the College and has been suspended or expelled from the College, for the duration of the suspension or expulsion: or, 

    •      Is a registered sex offender listed on any State Services Sex Offender registry and/or Maryland Department of Public Safety and Correctional Services Sex Offender registry;

    •      Acts in a manner that disrupts or disturbs the normal educational functions of the College. 

    •      Staff may demand identification – Administrative personnel and authorized employees of the College may demand identification and evidence of qualification from any person who desires to use or enter the premises of the institution.

    •      Agreement with law enforcement agencies – The governing board of the College may enter into an agreement with appropriate law enforcement agencies to carry out the responsibilities of this statute when:

    •      College is closed; or, 

    •      The governing board, president, or any of their designees are not present in the buildings or on the grounds of the institution 

    Penalty – Any person violating this statute is guilty of a misdemeanor and on conviction is subject to a fine not exceeding $1,000, imprisonment not exceeding 6 months or both if the person: 

    •      Trespasses on the grounds of any public institution of higher education; 

    •      Fails or refuses to leave the grounds of the institution after being requested to do so by an authorized employee of the institution; or 

    •      Willfully damages or defaces any building, furnishing, statue, monument, memorial, tree, shrub, grass, or flower on the grounds of the institution. 

    Persons authorized to enforce the above statute are:

    •      President 

    •      Executive Vice President, Administration 

    •      Vice President, Academic and Student Affairs 

    •      Vice President, Planning, Marketing & Assessment 

    •      Vice President, Continuing Education and Training                                

    •      Integrity and Judicial Affairs Advocate 

    •      Director, Facilities Management 

    •      Director, Risk Management 

    •      Chief, Public Safety and Security 

    •      Security Officers (Carroll Community College employed) 

    •      Or, any person authorized by the above named individuals 

    Revised: November 18, 2016

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    Policies - Section Thirteen: Other College Regulations - 12 - Food and Beverage Consumption

    FOOD AND BEVERAGE CONSUMPTION

    At Carroll Community College, food and drink are permitted in designated areas only. Food and drink are not allowed in the Theatre, labs (i.e., computer, science, and art) or the Library.

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    Policies - Section Thirteen: Other College Regulations - 13 - Inclement Weather Procedures

    INCLEMENT WEATHER PROCEDURES

    Weather related closing information can be found on the Carroll Community College website at carrollcc.edu, on Blackboard, or by calling our inclement weather line, 410-386-8457 for general information; for non-credit information, then press 1.

    IF NO ANNOUNCEMENT IS MADE, YOU MAY ASSUME THAT THE REGULAR SCHEDULE IS IN EFFECT.

    Register with e2Campus, the College’s Emergency Notification System, at carrollcc.edu/alerts in order to receive weather-related announcements through social media or by email or text message on your mobile devices. This service will also post the message on the College’s website and Blackboard. Be sure to visit the College’s website or your email for the complete announcement due to the limited size of text messaging capability.

    The following radio and TV stations in and around the Carroll County/southern Pennsylvania area will carry the announcements for Carroll Community College:

    Radio stations WTTR AM 1470 WBAL AM 1090  WIYY FM 98 SWOX - 96.1 (Pennsylvania) 
    Television stations WMAR-2 WBAL-11 WJZ-13 WPMT-FOX 43 (Pennsylvania) 

    Announcements will be made, including weekends, beginning at approximately 6:30 a.m. for day classes/events and at approximately 4:00 p.m. or earlier for evening classes/events. When the College is closed, all activities will also be canceled unless an announcement is made to the contrary. 

    When the College closes due to inclement weather, ALL credit and non-credit classes, including evening courses, are canceled in ALL College locations, including the Multi-Service Center, and Carroll County Public Schools.

    When Carroll County Public School System closes for the day or during the day, credit and non-credit College classes being held in the public school facilities will be cancelled.

    Credit Late Openings/Closings: If the College opens late, all credit class sessions starting prior to the scheduled opening time will be canceled. Credit lab sections that begin after the opening time will be held even though the lecture component of that course may have been canceled

    Blackboard site for Announcements and/or Assignments: If a class session is canceled or the college campus is closed for any reason, it is each student’s responsibility to visit his or her course Blackboard site(s) for announcements and/or assignments related to the canceled class sessions. If the student is unable to access the Internet, he or she is to contact his or her instructor(s) at the phone number on the course syllabus. It is strongly suggested that the student do this as soon as notification is provided that a class session will be canceled or the college campus closed so that any alternative or makeup assignments may be completed prior to the next scheduled class session(s). Please note that a student’s failure to access Blackboard or otherwise contact his or her instructors may result in an unexcused absence and lost credit for any work missed.

    Continuing Education non-credit late openings/closings: Classes starting at the late opening time or later will meet as scheduled. Unless notified otherwise, full-day seminars and courses scheduled to run from morning into late afternoon WILL begin at the late opening time and continue until their regularly scheduled end time. All other continuing education classes are canceled. Come to the next session as scheduled. If this is the last session, you will be contacted by college staff about a make-up class.

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    Policies - Section Thirteen: Other College Regulations - 14 - Taping/Photographing of Students and Vistors

    VIDEOTAPING/PHOTOGRAPHING OF STUDENTS AND VISITORS

    Because Carroll Community College is a public institution, photographs of students, staff, faculty, or visitors in common areas on campus or at public ceremonies or events can be used by Carroll Community College in printed and electronic public relations materials without permission. The individual has no privacy rights in this instance and no model’s release is required. However, every effort will be made by Carroll’s photographer to notify individuals within the shoot area so that they may choose to exclude themselves from the photograph.


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    Policies - Section Thirteen: Other College Regulations - 15 - Vehicular Assistance

    VEHICULAR ASSISTANCE

    The Office of Public Safety and Security will provide assistance to faculty, staff, students, and patrons who need their vehicle battery recharged. If this service is required, contact the Information Center staff, who will notify Security of your need for assistance.

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    Policies - Section Thirteen: Other College Regulations - 16 - Restrooms and Locker Room Use at Carroll Community College Facilities

    RESTROOM AND LOCKER ROOM USE

    Carroll Community College provides separate facilities on the basis of sex at all campus buildings for restrooms and locker rooms. Transgender and gender nonconforming individuals are free to access these facilities consistent with their gender identity and are not required to use facilities indicative of their sex assigned at birth.

    •      Transgender or Trans describes a person whose gender identity does not correspond to their assigned sex at birth. 

    •      Gender Nonconforming describes people whose gender expression differs from stereotypic expectations. The terms gender variant or gender atypical are also used. Gender nonconforming individuals may identify as male, female, some combination of both, or neither. 

    •      Gender Identity refers to a person’s deeply felt internal sense of being male or female, regardless of their sex assigned at birth. 

    •      Sex Assigned at Birth refers to the sex designation, usually “male” or “female,” assigned to a person when they are born. 

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