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Campus Alert

Updated COVID-19 Information

Category

Part Time

Application Deadline

This position is open until filled.

Department

Advising and Transfer

Contact

Advising - advise@carrollcc.edu

Salary

This position will be placed on the College hourly scale, Grade 5 with a minimum starting salary of $16.21 per hour.

Description

Pay Grade:     5 (minimum starting hourly rate is $16.21)

FLSA Status: Non-Exempt

JOB SUMMARY

The advising assistant will work in the outer area of the advising office, work with students, and help with the management of office activities as directed. This position reports to the Assistant Director of Advising and Transfer.

ESSENTIAL JOB FUNCTIONS:

  • Help students successfully log into the Lynx Student Portal prior to advising meetings
  • Help students create a class schedule after meeting with an advisor, help troubleshoot student log in issues, answer basic advising questions and help students in pre and post-test advising meeting tasks
  • Engage students and parents in the waiting area with educational discussion and activities
  • Make phone calls to students for scheduling, reminders, or retention purposes
  • Answer phones, schedule appointments and cover front desk as needed
  • Use small office equipment, including copy machines and multi-line telephone systems
  • Use computers for word processing and/or accounting purposes, including Word, Excel, and PowerPoint
  • Train and assist students in use of Starfish, Ellucian Student Planning, Outlook and other student support software
  • Performs other duties as assigned

Job Requirements

MINIMUM REQUIREMENTS TO PERFORM WORK:

  • High school diploma or equivalent
  • Associate degree preferred
  • One year experience in an office setting preferred
  • Excellent communication and interpersonal skills, including the ability to initiate conversation and explain detailed procedures to others
  • Must be positive, cooperative and supportive

PHYSICAL DEMANDS:

The work is normally light work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Additionally, the following physical abilities are required:

  • Hear/talk/communicate:  must be able to exchange information and communicate
  • Visual acuity:  ability to perceive or detect surroundings
  • Mental acuity:  able to focus, concentrate, understand and convey subject matter
  • Repetitive motion (i.e. keyboarding)
  • Stand/sit/walk:  able to move or traverse from one area to another

WORK ENVIRONMENT:     

College campus, direct contact with students, staff, faculty and the general public in classrooms, common areas, offices, and campus environments.  Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office, meeting, and training rooms.  Use of safe work place practices with office equipment; computers for data entry and word processing and avoidance of trips and falls.  Observance of College policies; fire and building safety regulations; and traffic laws when/if driving a College vehicle.  Work hours may vary <29 hours per week.

Carroll Community College has the right to revise this position description at any time, and this position description does not represent in any way a contract of employment.

Directions to Apply

Interested applicants must submit a resume and cover letter emailed to advise@carrollcc.edu

This position is open until filled.

To qualify for employment, selected candidates must

  • successfully complete a criminal background check (for designated positions)
  • be able to work on campus as of the first day of employment
  • be a resident of DE, MD, PA, VA, WV, or DC as of the first day of employment
  • be currently authorized to work in the US, as the College does not offer Visa sponsorships
  • complete an employment application upon request, prior to progressing through the initial interview process

Carroll Community College is committed to creating a diverse, equitable and inclusive environment. Carroll Community College is committed to Equal Opportunity Employment.