Special Events and Communications Coordinator, Part time

Salary

This part-time position will be placed on the College hourly rates scale, grade 8 with minimum starting salary of $19.91 per hour.

Description

Department:   Institutional Advancement and College Foundation

Pay Grade:     8 (minimum hourly rate $19.91)

FLSA Status: Non-Exempt

JOB SUMMARY

This position, under the direction of the Director of Annual Giving and Alumni Relations, plans and implements all Advancement and Foundation events to achieve goals, ensuring all internal and external constituencies’ expectations and priorities for each event are exceeded.

ESSENTIAL JOB FUNCTIONS:

• Coordinates a wide array of operational matters directly impacting fundraising and friend raising events. Works within defined parameters but provides insights into planning and creative process for events. Juggles a wide array of tasks and prioritizes with some limited direction
• Provides leadership at all special events. Carries out duties assigned by the Director and communicates frequently as needed for guidance and direction. Provides leadership during planning, set-up, teardown, and follow-ups at all events.
• Creates computer graphic design of marketing and event promotional materials. Works with Marketing department and others to assist in positioning materials toward their intended markets. Creates social media promotion of events within established guidelines.
• Assists in post event analysis and reflection. Assists in gathering data and engages constituencies for feedback
• Assists with preparing and delivering training to volunteers. Interacts with volunteers routinely to exchange ideas and to provide necessary information to maximize the impact and satisfaction of our volunteers.
• Builds and adheres to defined event budget standards. Collects and inputs financial results from events for accurate accounting and analysis of results
• Maintains accurate records to be entered into the donor database
• Assists in annual fund preparation and mailings. Offers insights into initiatives to improve them.
• Assists in planning and executing alumni events as needed within above parameters
• Attends and participates in planning event committee meetings with volunteers. Works with college facility staff for set up, planning, etc. as it relates to all events. Coordinates with external providers (caterers, florists, etc.)
• Using a wide array of design tools, executes the annual departmental communications plan under the direction of the Director of Annual Giving including but not limited to creating and managing social media content across multiple social media channels and creating and distributing the quarterly Foundation and quarterly Alumni e-newsletters
• Use computers for word processing and/or accounting purposes
• Performs other duties as assigned

Job Requirements

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Associate Degree
• Experience using Adobe Creative Suite-graphic design, Canva
• One year of related work experience
• Experience in event planning preferred
• Must be positive, cooperative, and supportive

PHYSICAL DEMANDS:

The work is normally light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Additionally, the following physical abilities are required:

• Hear/talk/communicate – Must be able to exchange information and communicate
• Visual Acuity – Ability to perceive or detect surroundings
• Mental Acuity – Able to focus, concentrate, understand, and convey subject matter
• Repetitive motion (i.e., keyboarding)
• Stand/sit/walk/able to move or traverse from one area to another

WORK ENVIRONMENT:           

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office, meeting, and training rooms; use of safe workplace practices with office equipment; computers for data entry and word processing with some highly technical applications and new technology systems; avoidance of trips and falls; observance of fire and building safety regulations; observance of traffic laws when/if driving a college vehicle and observance of College policies.  Work hours <29 per week, generally 15-20 hours.

Carroll Community College has the right to revise this position description at any time, and this position description does not represent in any way a contract of employment.

Directions to Apply

Interested applicants must submit a resume emailed to osteadman@carrollcc.edu

This position is open until filled.

To qualify for employment, selected candidates must

• successfully complete a criminal background check (for designated positions)
• be able to work on campus as of the first day of employment
• be a resident of DE, MD, PA, VA, WV, or DC as of the first day of employment
• be currently authorized to work in the US, as the College does not offer Visa sponsorships
• complete an employment application upon request, prior to progressing through the initial interview process