Coordinator of Facilities Management and Special Projects (Full-time)

Professional Staff
Human Resources Department -

Department:       Facilities Management

Pay Grade:         11 ($51,415-$69,028)        

FLSA Status:      Exempt                  



This position involves the management and oversight of College maintenance functions and campus renovations and assists in State of Maryland reporting.  This position supervises College Maintenance and the Information Center.  It reports to the Director of Facilities Planning and Management.



  • Manages, coordinates, and oversees College administered campus renovation projects from initiation to completion.  Duties include design, specifications, requests for proposal, bid documents and budget development, procurement of materials, local permitting, project coordination, inspection and compliance, invoice review and approval.
  • Works closely with Carroll County Facilities in relation to College administered campus renovation projects from initiation to completion.
  • Works in conjunction with the Director of Facilities Planning and Management to specify and purchase furniture, equipment and fixtures necessary in renovation projects and campus refurbishment.
  • Assists the Director of Facilities Planning and Management with State of Maryland capital improvement projects and reporting as directed. 
    • Prepares the annual capital budget submission to the State of Maryland including CCTables 1-4, Form S-6 Supplemental Worksheet, Project Impact Statement, and required forms.  Also, responsible for the electronic submission of the annual Capital Budget through the State’s Capital Budget Information System (CBIS).
    • Prepares and submits annual inventory report to the state of Maryland as required.
    • Manages and supervises College Maintenance including facility set-up functions, routine and preventative maintenance programs, and coordinates Maintenance for satellite locations.
    • Ensures compliance with the Americans with Disabilities Act (ADA) of 1991, as it pertains to renovations, furniture and fixtures.
    • Manages and administers SchoolDude, a facilities and operational management software program for Maintenance, Environmental Services and Auxiliary Services’ work orders, large asset and supply inventory management and preventative maintenance and repairs.
    • Manages and supervises the College Information Center to ensure users are served promptly and accurately both over the phone and in person at the desk during operational hours.  Meets with Information Center staff on customer needs and scheduling issues.
    • Ensures the Information Center is manned during operational hours and oversees scheduling of staff and student aides.
    • Ensures the Information Center Specialist records phone messages as appropriate for change of term hours, holidays and inclement weather. 
    • Ensures the Campus Directory is updated annually to reflect campus renovations, office moves, etc.  Works with PMA for Campus Directory publication.
    • Manages, maintains and updates the facility space inventory database regarding campus square footage per Postsecondary Education Facilities Inventory and Classification (HEGIS Codes).
    • Critical analysis of implementation and utilization of room information within the 25Live room scheduling and resource set-up software.  Evaluates and recommends procedures for campus best practices.  Monitor room utilization, set-up reports and accuracy of classroom information.
    • Coordinates field use for the College’s athletic program and student government intramurals with Carroll County Recreation and Parks.  Oversees bowl field use by community users in conjunction with Carroll County Recreation and Parks.
    • Manages the contractual agreements between the College and Carroll County Board of Education for school use as a satellite location when required.
    • Maintains and updates a variety of procedures for the College including but not limited to the Maintenance Department and Information Center; ensures appropriate procedures are on the College’s portal.  
    • Works closely with the Coordinator of Occupational Safety and Health to ensure ongoing training requirements are met, inspections are periodically conducted, certifications such as first aid are updated/maintained and safety issues or complaints are addressed.
    • Compile, maintain and provide required budget information for Maintenance and Information Center as requested by Director.
    • Chairs the Parking Appeals Committee and ensures committee follows procedures and takes responsibility to be fair and consistent in deliberations and decisions.
    • Works closely with Campus Police as a member of the Crisis Management Team.
    • Acts as a Campus Safety Officer, maintains CPR/AED and first aid certifications, and responds to emergencies per protocol.
    • Performs other duties as assigned


  • Bachelor’s degree with two or more years of related experience preferred; Associate’s degree with at least four years of related experience or an advanced degree with one year of related experience may be considered.
  • Computer proficiency (Microsoft Office)
  • Strong management and supervisory skills
  • Strong organizational and project management skills
  • Preferred demonstrated experience in construction management
  • Obtain and maintain CPR/AED and first aid certifications.
  • Must be positive, cooperative and supportive



  • Grasping, Handling, Pushing, Pulling       
  • Hearing        
  • Lifting  
  • Mental Acuity  
  • Speaking/Talking
  • Visual Acuity
  • Walking/Standing



College campus; interaction with staff, faculty, students, vendors and the general public; 

Work environment involves everyday risks or discomforts which require normal safety

precautions typical of such places as office, meeting, and training rooms; use of safe

workplace practices with office equipment; computers for data entry and word processing; avoidance of trips and falls; observance of fire and building safety regulations; and observance of traffic laws when driving.



This position will be placed on the 12 month, Grade 11 college salary scale. Position includes an excellent fringe benefit package. In order to qualify for employment, candidates must successfully complete a criminal background check.



To be considered, interested applicants must submit a cover letter (to include minimum salary requirements) and resume emailed to; or mailed to Carroll Community College, Human Resources, 1601 Washington Road, Westminster, MD 21157. The deadline for applicant submission is March 29, 2019.

"Carroll Community College is committed to creating a diverse, equitable and inclusive environment. Carroll Community College is committed to Equal Opportunity Employment."