Students of Carroll Community College, in the belief that the
college experience offers many and varied opportunities for students to develop
an awareness of their rights and responsibilities as members of the community,
do hereby establish this constitution for the Student Government Organization.
The name of the organization, for all official intents and purposes,
shall be the Carroll Community College Student Government Organization,
hereafter referred to as the SGO.
1. Every regularly
enrolled student of Carroll Community College, both full and part time, shall
be a member of the SGO without regard to sex, sexual orientation, race, ethnic
background, national origin, age, disability, or religion.
2. For the purpose of
participation in SGO, those students who have completed a total of 24 or more
term credit hours at any accredited undergraduate institution shall be
considered sophomores. Those students who have completed fewer than 24 term
credit hours shall be considered freshmen.
The primary objectives of the SGO and its appointed members are
1. Insure the
privileges, rights, and responsibilities of all students as stipulated in the
Student Bill of Rights.
2. Acknowledge and
support student clubs and organizations on campus that present themselves to
the SGO for approval.
3. Provide leadership
and guidance to committees and clubs so they may organize and direct meetings
and events that comply with the objectives of the organization’s constitution.
4. Assist in
explaining administrative views and policies to the student body.
5. Seek problem areas
in which student views and feedback can be represented either to faculty or
6. Actively encourage
student involvement in all clubs, organizations, and activities and foster
volunteerism both on and off campus.
7. To develop a degree
of professionalism in its members.
This constitution shall be the fundamental law governing the
actions of the entire student body; this includes the student government as
well as any and all student clubs and organizations.
The affairs of the SGO shall be managed by a Governance Board,
which will act as the principal student governing board of Carroll Community
College, with all other student organizations subsidiary to it.
1. The Governance
Board of the SGO shall consist of ten elected members, five returning students
and five new students. Returning students shall be comprised of five students
currently attending Carroll in either freshmen or sophomore standing and shall
be elected in the spring term for the following school year. Their roles as
student leaders shall begin officially on July 1 of that year. New students
will be students new to Carroll for the given school year and may be either
incoming freshman or transfer students, regardless of credits earned. If there
are any vacant positions in the fall after the new student elections are held,
any interested student may apply for an SGO Board representative position.
a. These members
shall be chosen by free election by the student body, as described in the
b. All students who
have completed college credits must have a minimum cumulative GPA of 2.500 and
carry a minimum of 6 credits per term in order to be eligible for positions on
the SGO Governance Board.
c. Any board member
who is absent three meetings throughout the term is immediately suspended. A
clarification of cause of an absence must be decided by majority vote of the
Governance Board. A two-thirds majority vote is required for the overturning of
a suspension. Any result less than a two-thirds vote, the suspension is
permanent, although the member may run for office the following election. Three
times of unexcused tardiness or early departures shall be regarded as one
unexcused absence. Any appeal by the suspended member will be heard one week
after suspension. After two absences, a member of SGO will be notified in
2. The SGO Governance
Board shall elect a qualified person to fill any vacancy in membership.
Notification of any vacancy must be made public to the student body
immediately, and the Governance Board will vote two weeks following the
opening. Any candidate for the vacancy is under the same guidelines as other
members of the SGO Governance Board. A candidate for any vacancy must complete
an Application for Candidacy Form, including a petition and signatures of at
least 10 members of the student body. An application for any vacancy will be
available from the Student Life Office.
3. Executive Officers
of the Governance Board will be: President, Vice President, Secretary, and
Treasurer. The duties of these officers shall be as stated below unless
otherwise agreed upon by the Governance Board. All officers are to provide
leadership in their respective positions.
1. Presides over all
meetings of the SGO.
2. Acts as official
representative for all necessary functions or appoints any board member in his
or her place.
3. Creates provisional
provisional committee heads and members.
Governance Board meeting time for the present term.
6. Calls emergency
Governance Board meetings.
8. Executes and
enforces the provisions of the Constitution.
9. Serves as SGO
representative to the Board of Trustees.
1. Shall preside over
Governance Board meetings in President’s absence.
2. Assumes powers of
the President following dismissal, resignation, or impeachment of the
3. Acts as head of the
Constitutional Committee, and appoints its members.
4. Serve as SGO
representative to the Academic Council
1. Maintains accurate
accounting of SGO funds.
2. Serves as
vice-chair of the Student Activities Finance Board.
3. Presents Governance
Board with a report from the Student Activities Finance Board once a month.
4. Serves as the SGO
representative to the Carroll Community College Foundation.
1. Records and
distributes all minutes of the Governance Board meetings.
2. Responsible for
ensuring proper publicity for SGO related memorandums, announcements,
calendars, meetings, activities, or events by either taking responsibility or
appointing another board member to do so.
3. Responsible for
generating a list of members of SGO which would include their names, addresses,
and phone numbers.
4. Shall be
responsible for ordering flowers, cards, or the appropriate action in case of
death or serious illness of any student, faculty, or staff within the college
5. Serves as the SGO
representative to the College Senate.
The President and Vice President must be of returning student
standing and their positions shall be filled by the second meeting following
the spring elections. The positions of Treasurer and Secretary may be either a
returning or new student and shall be filled by the second meeting following
the fall elections. The positions of President and Vice President will be
determined by a vote of the existing ten board members. The Treasurer and
Secretary will be decided by plurality vote of the five members from the spring
election and the five new members with the officials assuming their executive
responsibilities immediately following the vote.
For each Executive Officer, the term of office will run through
the academic year.
All members may hold any Executive position as long as
reelections make that possible.
The Governance Board shall meet weekly, its time and date as
determined by the President.
Meetings over the summer shall be held at least once.
The President has the authority to cancel or reschedule
meetings, however, he or she cannot cancel two consecutive meetings.
For each meeting, a quorum of onehalf of the voting Governance
Board plus one member must be present in order for voting on any issue to take
A SGO Board member may not present a budget request for any
group other than the SGO.
The Student Activities Finance Board, hereafter referred to as
the SAFB, is subsidiary to the SGO Governance Board. The SAFB allocates funds
to clubs and organizations for budget requests which have been determined to be
programmatically appropriate by the SGO Governance Board.
1. The membership of
the Student Activities Finance Board shall be:
a. Chair (non-voting):
Senior Director of Student Engagement and Completion
b. Vice Chair
(voting): Treasurer of SGO Governance Board
c. One Student Member
(voting): One member of the SGO Board
d. Non-Student Members
(voting): The following members shall be self nominated.
Representative – Any regular full-time or part-time teaching professional.
Representative – Any professional staff member employed under an administrative
Representative – Any staff member employed under a classified contract.
iv. Other members of the Student Affairs team may be offered a
position on the SAFB, at discretion of the Senior Director of Student
Engagement and Completion
(non-voting): The SAFB shall request secretarial support through the Senior
Director of Student Engagement and Completion.
2. The SAFB shall be
responsible for the following:
a. Yearly Budgeting
SAFB shall coordinate the budgeting process each spring term and the Senior
Director of Student Engagement and Completion shall monitor the budget
throughout the year.
b. Monthly reports will be given to club representatives by the
vice chair (Treasurer of SGO).
3. Quorum for the SAFB
shall be at least five voting members.
a. The SAFB shall hold
budget hearings each spring term.
b. Additional requests
for additional funds will be presented to the SGO Board and will be voted on as
action items during SGO meetings.
c. The meetings of the
SAFB shall be open to the college community.
5. SAFB By-Laws. The
SAFB may review the by-laws and propose changes to the SGO Governance Board as
necessary. Any changes made to the SAFB By-Laws shall require a majority vote
of the SGO Governance Board.
A club or special interest organization may be formed provided
that it coincides with the objectives of Carroll Community College for the
general benefit of the student body. All clubs and organizations recognized by
the SGO must be open to all students without regard to sex, sexual orientation,
race, ethnic background, national origin, age, disability, or religion.
1. Any new organization
that requests recognition from the SGO must meet the following criteria: a
representative of the organization must present the Governance Board:
a. At least three
members that will act as a temporary steering committee and a consenting
faculty or staff advisor.
b. A written
constitution that includes: the official name, purpose, membership, structure
and organization, elections, duties of officers, finances (if applicable),
affiliation (if applicable), and procedures for amendment. This constitution is
to be revised and resubmitted annually.
c. A Budget Request
Form detailing funds requested from the available Student Activities Fees for
the remainder of the current academic year.
2. The organization
shall be officially recognized by a simple majority of the SGO Governance
3. Existing campus
clubs and organizations that have previously been approved operate under the
a. Officers of campus
organizations must possess and maintain a cumulative GPA of 2.000
b. The ability to fund
a particular organization rests on the decisions of Student Activities Finance
Board in accordance with the by-laws established by the SGO. Any organization
can request funds generated by student activities fees at an SAFB meeting,
provided the SGO Governance Board has approved the conceptual appropriateness
of the request.
c. A member of the SGO
Board who is also a club/organization president or a steering committee member
for a club or organization must abstain from voting on issues which would directly
benefit that club or organization.
1. Any amendments to
this Constitution, its By-Laws, or the Student Bill of Rights, may be
introduced by any member of the Governance Board following Constitution
2. Any amendment to
the Constitution or Student Bill of Rights must be approved by the student body
in a referendum two weeks following its introduction to the student body. A
simple majority vote will allow the proposed amendment to pass to the
Governance Board for approval.
3. Any amendment must
be ratified by a two-thirds majority vote by the members of the Governance
4. Any amendment to
the By-Laws may be approved by a two-thirds majority of the Governance Board
Ratification of this Constitution for the Carroll Community
College Student Government Organization, its By-Laws, and the Student Bill of
Rights, shall be established by a simple majority vote by the present SGO
members, followed by a referendum majority vote of the student body.
Impeachment procedures of members are initiated by any member
of the Governance Board, and any member in question may be ousted by a
two-thirds vote after the member in question faces his/her charges before the
The Elections Committee is the sole operating entity of all SGO
elections, referendums, and polls of the student body. The following guidelines
are to be followed:
Governance Board Elections
• All persons
interested in running for office have three weeks in order to campaign; two
before the week of elections, and the week during elections.
• All candidates may
use flyers, posters, and other advertising material on the campus grounds,
provided they are approved by the SGO Board. Candidates may not advertise at
• Elections will be
run on the SGO Blackboard site during the week of elections, 9:30 AM Monday
through 7:00 PM Thursday.
• Candidates for
office cannot operate as Election Committee members in any capacity.
• Returning students
who wish to run for SGO Executive Board may participate in elections the week
prior to finals during the spring term. New students who wish to run for SGO
Executive Board may participate in elections during the third full week of the
• Applications for
Candidacy shall be available in the Student Life Office four weeks prior to
• All applications
will be reviewed by the Election Committee members and the Senior Director of
Student Engagement and Completion. Eligible candidates will be interviewed and
selected by the Election Committee two weeks prior to elections week.
• Criteria for
selection includes: demonstrated commitment to support the best interests of
the student body at Carroll Community College, emerging leadership skills,
integrity and enthusiasm. The Elections Committee shall seek Executive Board
members with diverse experiences, areas of study, and points of view.
Any presentation made to the SGO must be presented in writing
with each SGO Board member receiving a copy of the proposed idea. No request
will be considered without written copies distributed and presented by a member
of the group requesting consideration.
1. Memberships to any
club or organization financed through the Student Government Organization must
be open to all students at all times. Club meetings must be also open to all
students at all times.
2. The entire credit-seeking student body is
eligible to participate in any activity financed through the SGO.
3. Clubs and organizations are not eligible for
allocation from the SGO if their membership or philosophy implies bias in race,
creed, color, or religion.
4. Any activities, programs, or clubs that do
not abide by the SGO policies will not receive funds, and will be automatically
cut off from using funds already received.
5. All budget requests submitted to SGO must be
signed by the club president and the club advisor.
6. Clubs and organizations may request
supplemental funds of the SGO at any time.
7. Decisions on monies allotted by the SGO will
be given within a two-week period.
8. All activities financed through the SGO and
held on campus will be free of charge and open to all Carroll Community College
students who have paid an activity fee. Exceptions may be made on petition to
9. Funds presently
available for allocation to student organizations consist solely of student
activity fees. All income derived from outside sources by organizations
receiving allocations from SGO must be deposited into the organization’s SGO
10. Monies generated
through outside sources must be allocated to those activities that fall within
the constitutional and budget guidelines of SGO.
11. Transfer of money
from one account or organization to another must be approved by the SGO. The
SGO reserves the right to disapprove any such transfer.
12. Each club or
organization receiving funds should maintain separate and detailed records of
its expenditures for each event.
13. A portion of the
total student activity fee will be placed into a contingency fund to pay for
items and events not already budgeted.
14. All requests for
funds must be submitted in writing to the SGO Board president for distribution
to SGO Board and SAFB members. Requests not submitted in writing and/or
distributed to each SGO Board member present will not be considered.
15. No SGO monies shall
be spent on alcohol.
16. No club or
organization shall receive monies for refreshments at club meetings. Funding
for banquets or refreshments for other activities/events shall be considered a
low-priority item and will be approved at the discretion of the SGO Board.
17. Money will not be
budgeted for equipment, supplies, or programs whose primary use is for
classroom instructional purposes.
18. Advisors and
students will not be paid from student activity fees for contracted services
rendered for the normal operation of student clubs and organizations.
19. Contracted personnel
must have advanced approval from the Senior Director of Student Engagement and
Completion prior to SGO approval of contracts for services to student clubs and
organizations. All contracts must go through the Office of Student Life, who
will forward them to the Office of Risk Management for review and approval. All
contracts must be signed by appropriate college officials. Students do not have
the authority to sign contracts on behalf of the SGO or the College under any
circumstances, no exception.
20. No person using SGO
funds shall have any interest in, or derive any profit from, any contract or
purchase from such funds.
21. Guests will pay the
full cost of an event unless approved otherwise by the SGO.
22. Fees collected from
guests must be deposited in the club’s deposit account established for that
23. All completed receipts for expenditures
incurred during the event must be submitted to the Senior Director of Student
Engagement and Completion immediately upon completion of the event.
24. No money shall be
reimbursed to individuals or groups without a receipt and/or prior approval.
25. No money shall be
refunded to anyone who signed up for an event and did not participate in that
event unless a refund is granted by a two-thirds majority vote of the SGO. The
unused money is forfeited and goes toward payment of that event.
Every effort should be made to reserve campus cars or vans for
SGO business. If using personal vehicles, expenses shall be reimbursed by the
SGO to the person responsible for the transportation of the materials
documented via a Monthly Expense Voucher (available in the Administration
Office). The current mileage reimbursement amount shall be paid to the person
for every mile driven, starting location being Carroll Community College for
Clubs and Organization may have fund-raisers provided they
comply with the following:
1. A Fund-Raising Form
must be completed and presented by a member of the club or organization at a
SGO meeting before a fund-raiser can be approved.
2. Monies generated
must be used to benefit a club/organization activity or event in which the
nature of the event/activity was approved by the SGO, but sufficient funds were
not available or supplied,
3. Monies generated
will go to a charitable organization.
4. Security must be
notified, using the Campus Events Form for Money Exchange on Campus, and be
present for any money exchange on campus.
1. Appeal original
action to the Student Activities Finance Board.
2. Appeal secondary
action to the Student Government Organization Governance Board.
3. Appeal the decision
of the SGO Governance Board to the Senior Director of Student Engagement and
4. Appeal the decision
of the Senior Director of Student Engagement and Completion to the Vice
President of Academic and Student Affairs.
5. In the appeals
process, members of the SGO Finance Board, SGO Board, and appellant are to be