Policies - Section One: Academic Regulations

  • Academic Regulations

    Policies - Section One: Academic Regulations - 1 - Rules for Evaluation of College Transcripts

    I. RULES FOR EVALUATION OF COLLEGE TRANSCRIPTS

    A.    Courses for which a grade of D has been earned will be accepted in transfer according to the Maryland transfer policy. Refer to particular programs for exceptions.

    B.     Carroll Community College will accept credits for those courses that fit the curriculum in which the student is enrolled and for which there is an equivalent course listed in the College catalog. Elective credits may be given for other courses if the Carroll Community College curriculum in which the student is enrolled makes provision for electives.

    C.    Transfer credit (including credit earned via credit by exam or the College Level Examination Program/ CLEP) will be accepted in transfer even if the course has been attempted at Carroll and may improve the student’s Carroll Community College grade point average. A course taken at Carroll Community College, but repeated at another institution, will be removed from calculation of the student’s Carroll Community College cumulative GPA if the grade for the Carroll Community College course is lower than the grade earned for the accepted transfer course. Consult with an academic advisor for additional details.

    D.    Courses designated by another Maryland institution as General Education courses will be accepted in transfer provided the student has earned a “D” grade or higher.

    E.     Courses are evaluated without preference to national or regional institutional accreditation, nor course mode of delivery. Students may be required to provide syllabi for course evaluation.

    F.     Non-General Education courses cannot be substituted where General Education courses are required.

    G.    Students must earn 25% of the credit for a degree or certificate from Carroll Community College to meet the College’s residency requirement.

    H.    Carroll Community College follows COMAR 13B with regard to appeal of transfer evaluation. Faculty chairs evaluate course syllabi as needed with appeals directed through the reporting structure (faculty department chair to division chair to vice president of academic and student affairs).

    I.      The English translated version of international high school records is required. All foreign college-level transcripts must be evaluated by World Education Services (www.wes.org/fees/evaltypes.asp) at the student’s expense before the transferability of foreign credits can be determined. Students must also provide translated syllabi.

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    Policies - Section One: Academic Regulations - 2 - Classification of Students

    II. CLASSIFICATION OF STUDENTS

    All students enrolled in the College are classified into one or a combination of the following categories:

    A.    Freshman or Sophomore

    1. Matriculated students who have received credits for 30 or more term hours are classified as sophomores.
    2. Matriculated students with less than 30 credits are classified as freshman.

    B.     Full-Time or Part-Time

    1. Full-time students are those who are enrolled for 12 or more billable hours.
    2. Part-time students are those who are enrolled for less than 12 billable hours.

    C.    Regular

    An applicant planning to work towards the Associate’s Degree or Certificate as either a full-time or part-time student will be admitted as a regular student, if he/she has a high school diploma or its recognized equivalent (i.e. G.E.D.).

    D.    Special

    Special students are those who are taking coursework for personal enrichment, or do not have a high school diploma or its recognized equivalent (i.e. G.E.D.).

    E.     Transient

    Persons enrolled at other collegiate institutions can be enrolled as transient students, usually for a summer or other single term. 

    F.     Released Time/Dual Enrollment

    Students currently enrolled in a local secondary school and planning to enroll as a part-time student at the College. He/she must submit, in addition to the Enrollment Application and official high school transcript, written authorization for “released time,” including any course selection requirements, from a high school official.

    G.    Early Admission 

    An Early Admission student chooses to by-pass the traditional senior year of high school. An “early admission” student is expected to show an above average achievement record, typically defined as a “B” grade point average. An individual considering “early admission” should discuss his/her intention with a high school official in the junior year. To apply as an “early admit,” a student must submit an Enrollment Application, official high school transcript together with SAT/ACT scores, if available, and written authorization for a “waiver” from a high school official, including course selection requirements.

    H.    Program Restrictions

    The College retains the responsibility and right to restrict a student’s program of study and to limit the number of credits attempted in order to improve the student’s learning skills. The College may limit the first term credit load, suggest remedial courses, and/or require certain placements in the following cases:

    1. When the student does not offer a pattern of high school courses which contains satisfactory prerequisites for the specific curriculum he/she elects at the College.
    2. When a student intending to study full time does not present evidence of satisfactory academic achievement and does not present satisfactory evidence of strength on the college placement examination (SAT or ACT).
    3. When a student applying under the “early admission” plan (i.e., students waiving the entire senior year of high school) does not present evidence of above average high school achievement and/or other factors related to successful management of college work.
    4. When a student has been academically dismissed from another institution of higher education.

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    Policies - Section One: Academic Regulations - 3 - Credit for Prior Learning

    III. CREDIT FOR PRIOR LEARNING

    Academic course credit for prior learning will be awarded to students of the College who have proven competency (by licensure, credential, etc.) equivalent to learning achieved in certain courses offered by the College. Credits awarded for prior learning will be posted on the student’s permanent record when the credit is awarded.

    A.    General Regulations and Procedures

    1. Students who think their prior learning is equivalent to the knowledge or skill outcomes of certain college courses should contact the Advising and Transfer Center, room A102. This procedure is strongly recommended so that an advisor and the student may explore the appropriateness of the student’s interest, the college courses most closely related to the student’s prior learning, and the specific procedures to be followed.
    2. Students must complete an application for credit for prior learning and submit the application to the chairperson (or his/her representatives) of the department in which the course is assigned. The chairperson or representatives will conduct an initial screening of the applicant’s request to determine if the student has acquired sufficient prior learning to attempt credit by examination with a reasonable expectation of being successful.
    3. Individual departments will decide and inform the Records Office of courses in which credit for prior learning is available. Obtain the Credit for Prior Learning form from Records.
    4. Credits awarded for prior learning may not be accepted as transfer credit by other institutions.
    5. Students who request credit for prior learning will be charged a fee of half of the tuition for the course (payable prior to the assessment of learning activity). 
    6. Students must complete 25% of the credits for a certificate or degree at Carroll Community College.
    7. Credits awarded for prior learning do not count towards satisfying the College residency requirements for graduation.
    8. Credits awarded for prior learning will appear on the permanent record with the notation “Credit for Prior Learning by Examination” or “Credit for Prior Learning by CLEP,” as appropriate.
    9.  No letter grade will be assigned for credits awarded for prior learning. Thus, the student’s GPA will not include performance demonstrated in the achievement of credit for prior learning.
    10. Notification of credit awarded for prior learning for a course will be submitted to the Records Office on the appropriate form by the chairperson of the department in which the course is assigned. Residual material such as tests, test portfolios, or CLEP score answer sheets must be retained by the Records Office or the department chairperson.
    11.  Each department may set its own guidelines as far as the number of times a student is allowed to attempt to take a course through credit by examination. 
    12.  For the purpose of GPA calculation, transfer credit (including credit earned via credit by exam or the College Level Examination Program) will be accepted in transfer even if the course has been attempted at Carroll. 
    13.  The appropriate academic department will send the Credit for Prior Learning form to the Records Office regarding the outcomes of all attempts to receive credit for prior learning. The Records Office will send official notice of the outcome to the student.
    14. 14.   Students may either receive credit for prior learning in a course or may receive credit by completing a course in the traditional manner, but not both.

    B.     Examination Content

    1. Examinations, whenever possible, should be based on nationally recognized standardized tests.
    2. Where appropriate, examinations will be constructed and administered by the department responsible for the course.
    3. Oral examinations, portfolios, practical application tests, or performances may be used in addition to or in place of written examinations. A portfolio may include books, articles, written reports, representative works (painting, sculpture, computer programs, musical compositions, etc.)
    4. Identification of the courses in which credit by examination is available will be the decision of the individual departments concerned. Each department will determine the kind of evidence and the mode of evaluation it requires for the granting of credit.
    5. The evaluation is based on the objectives of the courses offered at Carroll Community College and their comparability to the learning gained through the student’s prior experiences.

    C.    Credit by Exam

    The College participates in a credit by exam program and awards credit according to the following chart. Students interested in earning credit via the credit by exam program should meet with the appropriate department chair or academic advisor. As with all in-house testing, these credits may not be recognized by other institutions.

    Carroll Community College Course   Credit Awarded 
    BIOL-101 Fundamentals of Biology 4
    BIOL-210 Human Anatomy and Physiology 1 4
    BIOL-211 Human Anatomy and Physiology 2 4
    ECE-101 Child Growth and Development 3
    ECE-104 Methods and Materials 3
    ECE-105 Infants and Toddlers: Development and Care 3
    ECE-115 School Age Care 3
    CIS-101 Introduction to Computer Information Systems 3
    HIST-101 Western Civilization 1 3
    HIST-102 Western Civilization 2 3
    HIST-105 History of the United States to 1876 3
    HIST-106 History of the United States from 1876 3
    HIT-111 Medical Terminology 3
    MATH-115 Introduction to Statistical Methods 4
    MATH-121 Introduction to College Mathematics 3
    MATH-123 Precalculus, Part 1 4
    MATH-124 Precalculus, Part 2 3
    MATH-130 Precalculus 5
    MATH-135 Calculus 1 4
    OFFC-101 Keyboarding 1 for Computer Usage 1
    OFFC-102 Keyboarding 2 for Computer Usage 3

    D.    Credit by Portfolio

    Credit by Portfolio is available for the following courses. See an academic advisor for information.

    ENGL-110, Introduction to Creative Writing (3 credits)

    ENGL-219, Writing Creative Non-Fiction (3 credits)

    E.     Credit by CLEP

    The College Level Examination Program (CLEP) is a national program of credit by examination. CLEP has its own fee schedule. Individual departments will determine which courses students may be awarded credit via CLEP. Students must submit official copies of their examination results to the Records Office for evaluation and posting (Carroll does not charge an additional fee to post credits). See the CLEP chart for a list of currently identified test/course equivalents.

    F.     Credit by Advanced Placement Exams

    The College participates in the Advanced Placement Examination Program, which is administered by the College Entrance Examination Board and is coordinated through the high schools. Students must submit an official copy of their examination results to the Records Office for evaluation and posting. Credit is awarded in accordance to the following table.

    G.    Non-Traditional Credit

    A student who applies for admission with credit for non-traditional learning must prove competency equivalent to learning achieved in certain courses offered by the College. Students must earn 25% of the credits for a certificate or degree at Carroll.

    H.    Credit for Licensure

    Upon paying the appropriate credit for prior learning fee (½ the tuition of the course) and upon providing evidence of current licensure or certification, students who are licensed medical professionals, such as LPN, RN, EMT P(Paramedic), OT, OTA, PT, PTA, etc., will be granted credit for HLTH-101, Science and Theory of Health and Wellness (satisfies General Education Emerging Issues requirement). If there is a question regarding the student’s appropriate health care background, the Vice President of Academic and Student Affairs will be final arbiter. 

    I.      Credit for Apprenticeship Training

    Students who have satisfactorily completed a formal apprenticeship training program approved by the Apprenticeship Training Council, the Federal Bureau of Apprenticeship and Training or the College may receive credits to apply toward graduation. (The College approval will be determined by the appropriate department of the College.) Credit is generally granted at a rate equivalent to six credits per year of apprenticeship. General elective credits will be granted unless equivalent courses are offered by the College, as determined by the appropriate academic department.

    J.      Police Academy

    Graduates of entrance-level police training programs approved by the Maryland State Police and Correctional Training Commissions approved training programs may receive credits from Carroll Community College or as determined by the faculty coordinator (revised 8/13/14; see the coordinator for restrictions and requirements, including completion of 15 Carroll credits prior to award of these credits):

    Carroll Community College Course   Credit Awarded
    CRIM-101 Introduction to the Criminal Justice System 3
    CRIM-110 Criminal Law 3
    CRIM-111 Criminal Evidence and Procedure 3
    CRIM-114 Constitutional Law for Police 3
    CRIM-203 Written Communications for Police 3
    CRIM-205 Criminal Justice Ethics 3
    CRIM-215 Patrol Operations 3
    CRIM-220 Basic Criminal Investigation 3
    CRIM-225 Motor Vehicle Collision Investigation 3
    CRIM-230 Police Administration 3
    Total   30

    K.    Career Connections/Carroll County Public Schools Career and Technology Program Articulations.

    Carroll Community College maintains several articulation agreements with Carroll County Public Schools. These agreements are updated annually. Currently, students who have completed and met grade requirements for programs in Accounting or Financial Services; Administrative Assistant; Early Childhood Education; Computer Technology; Drafting; and Print Production may articulate courses to the College as follows:

    CCPS Accounting or Financial Services programs may be articulated as:

    ACCT-101, Financial Accounting 1 (3 credits)

    (Total Carroll credits awarded: 3)

    CCPS Computer Science

             CIS-105, Game Programming (3 credits)

             CIS-132, Principles of Programming (4 credits)

             (Total Carroll credits awarded:7)

    CCPS Administrative Assistant/Secretarial Science may be articulated as:

           Up to 21 credits in Office Technology courses with proficiency testing

    CCPS Early Childhood Education will be articulated as:

             ECE-101, Child Growth and Development (3 credits)

             ECE-104, Methods and Materials in Early Childhood Education (3 credits)

             (Total Carroll credits awarded: 6)

    CCPS Teacher Academy of Maryland (TAM) will be articulated as:

             EDUC-120, Introduction to Education (3 credits)

             EDUC-121, Field Experience for Introduction to Education (1 credit)

             (Total Carroll credits awarded: 4)

    CCPS Computer Technology will be articulated as:

             CIS-120, Introduction to Visual Basic (4 credits)

             CIS-132, Principles of Programming (4 credits)

             (Total possible Carroll credits awarded: 8)

    CCPS Drafting will be articulated as: 

             CAD-101, Introduction to Computer Aided Design (3 credits)

             (Total Carroll credits awarded: 3 credits)

    CCPS Print Production will be articulated as: 

             CGR-105, Introduction to Computer Graphics (3 credits)

             (Total Carroll credits awarded: 3 credits)

    L.     International Baccalaureate (IB) Credits

    Carroll Community College awards credit for International Baccalaureate (IB) exams. To receive credit, students must send an official transcript to the Records Office. The requirements for acceptance of IB exam credits varies greatly depending on the institution. Credits accepted by Carroll may not transfer to other 2 or 4 year institutions. Please check with your future potential transfer colleges. Credit may be awarded for additional IB exams other than those listed below. The transcript evaluator in Records will query the appropriate chairperson for a decision upon receiving official transcripts. 

    (HL=Higher Level SL=Standard Level)

    Carroll Equivalent Credits Awarded Carroll IB Exam Minimum Score
    BIOL-101/ BIOL-102 8 Biology HL 4
    BIOL-100 4 Biology SL 4
    ENGL-103 3 English HL 5
    Not Accepted 0 English SL N/A
    MATH-GENED 3 Math HL or SL 3
    SPAN-101 3 Spanish SL 3

    M.   Credit for Industry Certification

    A student who holds a current industry-recognized certification may be granted credit. Note residency requirements require 25% of the coursework in a program to be completed at Carroll. The following equivalents have been identified. Please contact the discipline faculty chair for consideration of other credentials.

    Carroll Equivalent Credits Awarded Credential
    CYBR-106/CYBR-107 6 CompTIA A+ Certification
    CYBR-121 3 CompTIA Network+ Certification
    CYBR-122 3 CompTIA Security+ Certification
    CYBR-151/CYBR-152 6 Cisco CCENT Certification
    CYBR-181 3 Microsoft MCP Certification (Windows Server)
    CYBR-182 3 CompTIA Linux+ Certification
    CYBR-241 3 Certified Ethical Hacker Certification
    HES-200 4 ACE Personal Trainer Certification
    HES-230 3 ACE Health Coach Certification

    CLEP Equivalents

    Effective July 1, 2001, students who score 50 or higher on any computerized CLEP exam (except where another score is indicated below), will be granted credit if applicable to the program of study. Credit may be granted for additional CLEP exams other than those listed below. See the appropriate department chairperson for assistance.

    Carroll Community College Course Carroll Credits Awarded CLEP Exam
    ACCT-101 3 Financial Accounting
    BIOL-101/-102 8 Biology
    BUAD-205 3 Business Law, Introductory
    CHEM Elective 3 Chemistry
    CIS-101 3 Information Systems and Computer Applications
    ECON-100 3 Micro Economics, Principles of
    ECON-102 3 Macro Economics, Principles of
    EDUC-125 3 Educational Psychology
    FREN-101/-102 6 French Level 1 (score of 50)
    FREN-101/-102/-201/-202 12 French Level 2 (score of 59)
    GERM-101/-102 6 German Level 1 (score of 50)
    GERM-101/-102/-201/-202 12 German Level 2 (score of 59)
    HIST-101 3 Western Civilization I: Ancient Near East to 1648
    HIST-102 3 Western Civilization II: 1648 to the Present
    HIST-105 3 History of the U.S. I: Early Colonization
    HIST-106 3 History of the U.S. II: 1865 to the Present
    HIST Elective 3 African American History
    HUMT Elective 3 Humanities (Fine Arts only)
    MATH General Education 3 College Algebra
    MATH-121 3 College Mathematics
    MATH-130 5 Precalculus
    MATH-135 4 Calculus
    MKTG-201 3 Marketing, Principles of
    PSLS-100 3 American Government
    PSYC-101 3 Psychology, Introductory
    PSYC-211 3 Psychology, Human Growth and Development
    Science Elective 6 Natural Sciences
    SOC-101 3 Sociology, Introductory
    SPAN-101/-102 6 Spanish Level 1 (score of 50)
    SPAN-101/-102,-201,-202 12 Spanish Level 2 (score of 63)


    Advanced Placement Examination Program

    Carroll Community College Course Carroll Credits Awarded AP Exams Minimum Score
    ART-101 3 Art-2D 3
    ART-110 3 Art-3D 3
    ART-120 3 Art Studio-Drawing 3
    ART-135; ART-136 6 Art History 3
    BIOL-101, BIOL-102 8 Biology 4
    CHEM-105, CHEM-106 8 Chemistry 4
    ECON-100 3 Micro Economics 3
    ECON-102 3 Macro Economics 3
    ENGL-101 3 English Language 4
    ENGL-102 3 English Literature 4
    ENV-100 3 Environmental Science 4
    FREN-101, FREN-102 6 French 3
    HIST-101 3 History, World 3
    HIST-102 3 History, European 3
    HIST-105, HIST-106 6 History, American 3
    MATH-115 4 Statistics 4
    MATH-135 4 Calculus AB 4
    MATH-135 4 Calculus BC 3
        with Calculus AB subscore 4
    MATH-135 and MATH-136 8 Calculus BC 4
    MUSIC-105 3 Music Theory 3
    MUSIC-105 and MUSIC-110 6 Music Theory 4
    MUSIC-110 and MUSIC-111 6 Music Theory 5
    MUSIC-112 1 Music Aural Sub Score 4
    MUSIC-112 and MUSIC-113 2 Music Aural Sub Score 5
    PSLS-101 3 Government and Politics 3
    PHYS-101 4 Physics1 4
    PHYS-102 4 Physics 2 4
    PHYS-111 4 Physics-C Mechanics 4
    PHYS-212 4 Physics: Electricity and Magnetism 4
    PSYC-101 3 Psychology 3
    SPAN-101, SPAN-102 6 Spanish 3

    Types of Non-Traditional Learning

    Sources Credit? Type of Credit Grades/Scores
    AP Program (CEEB) Yes Elective & required See AP list (above)
    CLEP Yes Elective & required See CLEP list
    DANTES Yes Elective & required Same as CLEP
    Military Credit Yes Elective & required  
    High School Articulation Yes Elective & required  
    Other Articulation Agreements      
    (Proprietary, Public Agencies) Yes Elective & required  
    Apprenticeship Yes 1,2 Elective & required  

    1. Must be evaluated by department chair in which credit is awarded

    2. Only upon confirmation of successful completion of full apprenticeship program

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    Policies - Section One: Academic Regulations - 4 - Student Course Load

    IV. ACADEMIC COURSE LOAD

    Students may not be registered for more than 18 credits during the fall or spring term, or more than 7 credits during any summer or winter term without permission from the Director of Advising, Transfer and Student Pathway Planning or designee. 

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    Policies - Section One: Academic Regulations - 5 - Curriculum Changes

    V. CURRICULUM CHANGES

    Changes in curriculum may be made at any time by submitting to the Records Office a change of curriculum form signed by a college advisor.

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    Policies - Section One: Academic Regulations - 6 - Grades and Grade Reports

    VI. GRADES AND GRADE REPORTS

    Paper grade reports are not issued; students should check WebAdvisor at the end of each term to verify final grades. If a paper grade report is needed, you may contact the Records Office during the term and a copy will be mailed after grades are posted.

    A.    The scale of grades for the official record is as follows, and all College course syllabi must reflect this grading scale:

    Grades   Quality Points
    A Excellent work 4.000
    B+ 87% to 89% 3.500
    B Good work 3.000
    C+ 77% to 79% 2.500
    C Satisfactory work 2.000
    D+ 67% to 69% 1.500
    D Poor work, but passing 1.000
    F Unsatisfactory work 0.000

    The following grades are also awarded for courses. 

    No quality point value is assigned to these grades.

    AT Registered for audit
    I Incomplete (See paragraph “D” below)
    S Satisfactory
    T Transfer
    TD Transfer with D Grade
    U Unsatisfactory
    W Withdrew (See Section IX)

    B.     Students may or may not receive transfer credit for a grade of “D,” depending on the course. Students should consult with an advisor.

    C.    Any challenge to a student’s final grade must be presented to the instructor no later than 30 days after the end of final exams for the term. If the instructor is unavailable or the student wishes to appeal decision of the instructor, s/he should contact department/division chairperson (see the appeal process for specific time lines). Grade challenges will not be considered after that time.

    D.    The grade “I” is issued when a student, because of illness or unavoidable circumstances corroborated by the instructor, has not completed the course objectives and has requested to do so by contracting with the instructor and arranging to complete the outstanding portion of the work. The student must complete the outstanding course objective(s) within 30 days of the end of the term. At the end of 30 days, if the outstanding work has not been completed, the instructor will change the “I” to the grade the student earned.

    E.     If a student repeats a course, only the highest grade and its credits will be used in computing the Grade Point Average. All courses taken will become part of the student’s permanent record.

    F.     A student who registers as an audit will not receive credit for the course. The student is expected to attend class sessions and participate fully in the course. However, completion of examinations and other course assignments is not required. All current tuition and fee charges are applicable. Students who are auditing courses must meet course prerequisites and are not eligible to receive tutoring. Audited courses do not satisfy prerequisite requirements for other courses. Audited courses are noted on the transcript with the final grade of AT. The AT grade is not calculated in the cumulative GPA. 

    During registration, a student may register for a course on an audit basis as long as prerequisites are met. After registration, a student will be allowed to audit a course only with the prior approval of the instructor of the course. An Audit Form is to be submitted to the Records Office. A student will have until the end of the withdrawal period (60% of the course--generally, until the ninth week of the course during the fall and spring terms or until the end of the second week of the course during the winter and summer terms) to change to audit.

    G.    Students who do not report for the final examination and do not contact the instructor within 24 hours or have made no other arrangements with the instructor will be given an “F” on the exam. An appeal to make up the examination may be made through the department/division chairperson.

    H.    The Grade Point Average is determined by multiplying the term hours of each course by the number of quality points corresponding to the term grade for the course. The total of all such points for the period is divided by the number of term hours attempted for the period. This average is computed only for credit courses. A student is expected to maintain a scholastic average that will indicate a level of competent achievement in his/her courses and qualify the student for graduation.

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    Policies - Section One: Academic Regulations - 7 - Scholastic Honors

    VII. SCHOLASTIC HONORS

    A.    Dean’s List

    The Dean’s List announces those students who have achieved outstanding scholastic success during each term. To qualify, a student must meet the following conditions: have earned a grade point average of 3.500 or better, have completed six credits or more during that academic term, and not have been subject to any academic action.

    B.     Graduation with Honors

    Students who qualify for the Associate of Arts, Associate of Fine Arts, Associate of Science, Associate of Applied Science, Associate of Applied Science in Engineering, or Associate of Arts in Teaching degrees and whose cumulative grade point average is 3.500 to 3.749 will be graduated Cum Laude (with honors); those with a grade point average from 3.750 to 3.899 will be graduated Magna Cum Laude (with high honors); and those with a grade point average from 3.900 to 4.000 will be graduated Summa Cum Laude (with highest honors). With regard to the commencement ceremony, the GPA at the end of the winter term prior to the commencement ceremony will determine whether a student is recognized as graduating with honors during the ceremony. Final GPAs will be calculated prior to diploma preparation and diplomas will be marked with official honor distinctions.

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    Policies - Section One: Academic Regulations - 8 - Withdrawal and Course Changes

    VIII. WITHDRAWAL AND COURSE CHANGES

    A.    A student wishing to withdraw from classes should understand that this action is not complete until he/she has officially withdrawn. Official withdrawal requires completion of a Registration/Schedule Change form (accepted in person, by mail or fax). A student may drop a course by completing a Registration/Schedule Change form, have the form signed by an advisor or his/her instructor, and then submit the form to the Records Office. (If unable to submit the form in person, a student may mail or fax a written request to drop course(s) to the Records Office no later than the official deadline. See the web, www.carrollcc.edu/refund for the deadline dates.) Courses dropped (deleted) during the refund period of the term (7% of the instruction time) will not be posted on the student’s academic record. Any student who stops attending a course or withdraws from the College without following the prescribed procedures will not be eligible for refund of tuition and the grade the student earns will appear on the student’s academic record. 

    B.     An administrative withdrawal is defined as a withdrawal initiated by the administration for disciplinary reasons or because extenuating circumstances prevent the student from physically completing the withdrawal process in person.

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    Policies - Section One: Academic Regulations - 9 - Withdrawal Grades

    IX. WITHDRAWAL/REFUND DATES

    Withdrawal has two implications. Students should be concerned about possible refunds as well as grades. Note that winter and summer terms are short (2 days allowed for refund). For specific term information, consult www.carrollcc.edu/refund. In general, the refund period for fall and spring terms is the first seven calendar days of the term. 

    Action Timing for Full-Term Courses Grade Refund
    Refund Prior to/during the first calendar week of the term (7% of the class) No Grade Full Refund
    Withdrawal After the first week until 60% of the class W Grade No Refund
    Graded After the 60% point and until the end of the class Earned Grade No Refund

        Short courses, including winter and summer terms, follow the same pattern, but the timeline is condensed:

    1.     Instruction during summer and winter terms is accelerated (15 calendar weeks of instruction are condensed into 4 – 10 calendar weeks.)

    2.     When courses are scheduled to run less than the full 15 week term, the refund period will be 7% of the instruction time and the withdrawal period will be 60% of the instruction time for the course, per the following chart. 

      Duration of course (in weeks) Refund Date Calculation (days from start of course)
      15 7 days from the start of the term
      13 – 14 7
      11 – 12 6
      10 5
      7 – 9 4
      5 – 6 3
      3 – 4 2
      1 – 2 1

      Students are encouraged to contact the Records Office, A112, for assistance in confirming dates and logistics for withdrawing from a course(s). To qualify for a refund, a student must officially drop a course via WebAdvisor or by forwarding a Registration/Schedule Change form to the Records Office within the time period cited above. A student who withdraws during the withdrawal period continues to be financially responsible for courses. A student who stops attending or does not follow prescribed withdrawal procedures is not only financially responsible for tuition and fees, but will receive the final grade earned for the course, usually an F.

    A student who misses a refund or withdrawal deadline and wishes to request special consideration by the appeals committee should email details of his/her situation, including appropriate documentation, to studentaffairs@carrollcc.edu. The appeals committee meets monthly to review such requests. 

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    Policies - Section One: Academic Regulations - 10 - Refund Process

    X. REFUND PROCESS 

    A.    Students who drop courses prior to the starting date of a term and through the first 7% of the term are eligible for a 100% refund of tuition and related fees. After this time, no refund will be granted. (See www.carrollcc.edu/refund for term specific information.) To qualify for a refund, a student must officially drop a course(s) online (if eligible) or by submitting a Registration/Schedule Change form to the Records Office within the time period as cited in the paragraph above. A student who fails to attend a course(s), or stops attending a course(s), but who does not formally delete a course(s) in writing or via WebAdvisor, will continue to be financially responsible for all tuition and fees related to the course(s) and will receive the grade earned, usually an “F,” for the course(s). This refund policy applies to all students who have registered for courses, including financial aid recipients. A student who has any outstanding debt to the College will first have the refund applied to the payment of the debt.

    B.     Course cancellations or changes in schedules caused by College action will entitle the student to full refund.

    C.    Any student who stops attending a course(s) without taking the necessary official action will be ineligible for a refund.

    D.    Students with extenuating circumstances may contact the appeals committee, studentaffairs@carrollcc.edu, to request special consideration.

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    Policies - Section One: Academic Regulations - 11 - Standards of Academic Progress

    XI. STANDARDS OF ACADEMIC PROGRESS

    A student is expected to achieve success during any academic term in which he/she is enrolled at the College. A student who is not making satisfactory academic progress is subject to academic action.

    A.    Academic Probation

    A student who does not maintain a 2.000 cumulative GPA will be placed on academic probation. A notation of academic probation will be posted to a student’s transcript for any fall/spring term in which the cumulative GPA falls below 2.000. A student who is placed on academic probation is required to meet with a member of the advising staff to review grades and educational goals and may be subjected to a restricted course load.

    A student will continue on probation as long as his/her cumulative GPA remains below 2.000. To be removed from academic probation, a student must achieve the minimum cumulative GPA of 2.000. A student placed on academic probation, who is not making satisfactory academic progress according to the academic standards stated above, will be notified in writing that continued poor performance may result in academic suspension.

    B.     Academic Suspension

    A student who is placed on academic probation for any three (3) fall or spring terms, and does not make satisfactory academic progress according to the standards stated below, as determined by the total credit hours attempted and cumulative GPA earned, will be academically suspended from the College for one (1) calendar year. The suspension shall begin following the end of the fall or spring term in which the student was suspended. In addition, the notation of academic suspension will be posted to the student’s transcript.

    Total Credit Hours Attempted Minimum Cumulative GPA
    1 – 12 1.500
    13 – 29 1.750
    30 and above 2.000

    An academically suspended student may submit an appeal in writing to be re-admitted, citing extenuating circumstances. See Readmission Policy, below.

    A student who has been academically suspended will be eligible to return to the College according to the following schedule:

    Academic Term Suspension Imposed Eligible to Return
    2016 spring term 2017 summer term
    2016 fall term 2018 winter term
    2017 spring term 2018 summer term
    2017 fall term 2019 winter term
    2018 spring term 2019 summer term
    2018 fall term 2020 winter term

      C.    A student who is academically suspended a second time will separate from the College for a period of three (3) calendar years. Any student suspended more than two (2) times must seek approval for readmission from the appeals committee by writing to studentaffairs@carrollcc.edu. The committee meets monthly. 

     (Revisions approved by Academic Council, December 2012)

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    Policies - Section One: Academic Regulations - 12 - Readmission Policy

    XII. READMISSION POLICY

    A.    Students who withdraw from the College will be eligible for readmission at any time.

    B.     A student academically suspended from the College for the first time because of unsatisfactory academic performance will be eligible for readmission twelve months after the end of the term in which he or she was suspended. An academically suspended student desiring immediate readmission must appeal in writing to the suspension appeals committee at studentaffairs@carrollcc.edu at least two weeks prior to the first day of the academic term for which the student seeks readmission. Readmission will be reviewed with the possibility of a limit placed on the number of credits to be attempted. Under exceptional circumstances, immediate readmission with restrictions may be granted by the committee. The College reserves the right to deny readmission and/or admission to individual curricula. 

    C.    Students who are suspended from Carroll occasionally enroll at other institutions during the suspension period. Please note that transfer credit (including credit earned via credit by exam or the College Level Examination Program/CLEP) will be accepted in transfer even if the course has been attempted at Carroll, and may improve the student’s Carroll Community College grade point average.

    D.    Students who do not enroll for two consecutive years must follow the requirements in effect when they re-enroll.

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    Policies - Section One: Academic Regulations - 13 - Repeated Courses

    XIII. REPEATED COURSES

    Policy 

    No course may be taken more than twice without the approval of the division/ department chairperson or a designated representative. When a student repeats a course, the highest grade awarded and corresponding credits will be used in computing the grade point average. All courses taken will become part of the student’s academic record. Please note that transfer credit, including credit earned via credit by exam or the College Level Examination Program, (CLEP), will be accepted in transfer even if the course has been attempted at Carroll. The grade earned for a course taken at another institution will not be counted in the student’s Carroll Community College grade point average. The grade earned for a course taken at Carroll Community College, but repeated at another institution, will be removed from calculation of the student’s Carroll Community College cumulative GPA if the grade for the Carroll Community College course is lower than the grade earned for the accepted transfer course. Consult with an academic advisor for additional details. 

    Procedure

    This policy is especially important for students seeking to repeat transitional courses. To repeat a transitional English or reading course (ELL-092, ELL-095, ENG Modules A-F, or the READ Modules A-F) for the third time or more, submit a letter of appeal along with any supporting documentation to Ms. Susan Sies, the Chairperson for Transitional Studies and Academic Services, c/o the Academic Center/room L-288, no later than two (2) weeks before the beginning of a term. To repeat a transitional mathematics course (MAT-091, -097, or -099) for the third time or more, submit a letter of appeal along with any supporting documentation to Ms. Maria Burness, Chairperson, Mathematics, c/o room K302, no later than two (2) weeks before the beginning of a term.

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    Policies - Section One: Academic Regulations - 14 - Attendance Policy

    XIV. ATTENDANCE POLICY

    A student is fully accountable for performing on schedule all tasks necessary to fulfill the objectives of each course, and he/she may expect that such performance may consist of classroom, laboratory, or conference participation and experience. Completion of course objectives is the chief criterion used by the College to govern attendance. The attendance policy of Carroll Community College is as follows:

    A.    The purpose of an attendance policy at Carroll is the encouragement of class session attendance, in the belief that students who work consistently with their instructors learn more and have higher academic achievement than those who do not.

    B.     Guidelines for expected attendance in each course are approved at the departmental level and are published in the course syllabus and distributed in writing during the first week of the term by instructors.

    C.    Students are expected to attend all class sessions except in case of emergency (e.g., illness, death in the family, religious holidays (the observances of which requires restriction of daily activity; see paragraph D.), or when participating in official College functions, e.g. field trips). In these cases notification or verification if requested, will be given to the instructor by the student. In the case of absence for special personal reasons, other than those mentioned above, it is the student’s responsibility to confer with the instructor about whether the absence is to be considered as excused. When determining whether to consider an absence as excused, the instructor may require such evidence as seems appropriate. When a student’s unexcused absences have exceeded the number of class sessions per week, the instructor issues a written warning to the student with a copy forwarded to the Director of Advising, Transfer, and Student Pathway Planning. 

    D.    Religious observance: Students shall be allowed, whenever practicable, to make-up assignments, quizzes, or exams that are missed due to religious observances. It is the student’s responsibility to contact each instructor and arrange for make-up assignments or examinations. The student is responsible for providing written notification to the instructor(s) within the first two weeks of the term and must identify the religious holiday(s) and the date(s). The written notification will be handed to the instructor(s) personally, understanding that such requests shall be treated confidentially. Students will be limited to no more than two absences per term for religious observance.

    E.     A student who thinks this policy is being applied unfairly may file a complaint following the Complaint Process for Students.

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    Policies - Section One: Academic Regulations - 15 - Final Examination Policy

    XV. FINAL EXAMINATION POLICY

    The Final Examination Policy as stated in the Faculty Handbook is as follows: A final examination week is maintained apart from the designated weeks of instruction and some form of final evaluation must occur during the designated final examination week. An exemption may be granted when the department chairperson decides it is warranted. The individual instructor, however, is responsible for the scope, format, and appropriateness of the final evaluation. The final exam may not count more than 40%, nor less than 10%, of the final grade. The Final Examination Schedule is available on the college website at www.carrollcc.edu/examweek. It should be consulted as the student determines his/her course schedule if the student wishes to plan for examinations which are spaced evenly throughout the examination week. Students who do not report for the final examination and do not contact the instructor within 24 hours will be given a failing grade for the examination.

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    Policies - Section One: Academic Regulations - 16 - Graduation Requirements

    XVI. GRADUATION REQUIREMENTS 

    Requirements for the Associate of Arts, Associate of Fine Arts, Associate of Sciences, and Associate of Applied Sciences Degrees

    1.     Complete at least 60 term-hour credits;

    2.     Complete a given curriculum as set forth by the College;

    3.     Complete 15 credits at Carroll Community College;

    4.     Complete not less than 30 credits of General Education courses, the prerequisites for which are exemption from or completion of Reading; (Associate of Arts)

    5.     Complete not less than 28 credits of General Education courses, the prerequisites for which are exemption from or completion of Reading, for the Associate of Science;

    6.     Complete at least 18 credits of General Education courses. The prerequisite for each of these courses is exemption from or completion of Reading; (Associate of Applied Science; Associate of Fine Arts)

    7.     Achieve a cumulative grade point average of 2.000 (“C” average);

    8.     File application with the Records Office by May 1 for May graduation. For December graduation, apply by December 1. For August graduation, apply by August 1. Students who have questions about graduation requirements are urged to discuss them with an academic advisor;

    9.     Carroll Community College is committed to improving the learning experience or all students. As a result, we will need the assistance of the students. Graduation candidates will be required to complete student learning outcomes assessments outlined in the Carroll Community College comprehensive assessment plan prior to the date of graduation. Students will be made aware of any assessments that are required. The results of these assessments will NOT be included on the student’s academic record.

    10.   Complete a three credit course designated as a Diversity/World View course (marked with N)

      Requirements for the Associate of Science in Engineering Degree

    To be eligible for an Associate of Science in Engineering degree, a student must meet the following requirements:

    1.     Complete at least the minimum number of credits as specified by the program;

    2.     Complete the curriculum as set forth by the College;

    3.     Complete 30 credits at Carroll Community College;

    4.     Complete not less than 30 credits of General Education courses, the prerequisites for which is exemption from or completion of Reading; Candidates for the Associate of Science in Engineering degree are required to take ENGL-101. Another General Education course may be substituted for ENGL-102. A course from the Emerging Issues category of General Education courses is not required;

    5.     Achieve a cumulative grade point average of 2.500 (“C” average);

    6.     Earn at least a “C” grade in all physics, chemistry, math, computer science, and engineering courses;

    7.     File an application with the Records Office by May 1 for May graduation (by March 1 to attend the ceremony). For December graduation, apply by December 1. For August graduation, apply by August 1. Students who have questions about graduation requirements are urged to discuss them with an academic advisor;

    8.     Carroll Community College is committed to improving the learning experience for all students. As a result, we will need the assistance of the students. Graduation candidates may be required to complete student learning outcomes assessments outlined in the Carroll Community College comprehensive assessment plan prior to the date of graduation. Students will be made aware of any assessments that are required. The results of these assessments will NOT be included on the student’s academic record.

    9.     Complete a three credit course designated as a Diversity/World View course (marked with N)

      Requirements for the Associate of Arts in Teaching Degree

    1.     Complete the minimum number of credits as specified by the program;

    2.     Complete the curriculum as set forth by the College;

    3.     Complete 15 credits at Carroll Community College;

    4.     Complete not less than 30 credits of General Education courses, the prerequisites for which are exemption from or completion of Reading;

    5.     Achieve a cumulative grade point average of 2.750;

    6.     Achieve a passing score on the Praxis Core exam or qualifying scores on the SAT, ACT, or GRE as determined by the Maryland State Department of Education. Students are encouraged to take the Praxis Core at the completion of 24 credits. It is the student’s responsibility to ensure that official, qualified test scores are sent to the Records Office at Carroll Community College;

    7.     File application with the Records Office by May 1 for May graduation. For December graduation, apply by December 1. For August graduation, apply by August 1. Students who have questions about graduation requirements are urged to discuss them with an academic advisor;

    8.     Carroll Community College is committed to improving the learning experience or all students. As a result, we will need the assistance of the students. Graduation candidates will be required to complete student learning outcomes assessments outlined in the Carroll Community College comprehensive assessment plan prior to the date of graduation. Students will be made aware of any assessments that are required. The results of these assessments will NOT be included on the student’s academic record.

    9.     Complete a three credit course designated as a Diversity/World View course (marked with N)

    GENERAL EDUCATION COURSES 

    Students who enroll in a degree program at Carroll Community College will complete a core of courses referred to as General Education. This course distribution is intended to ensure that students have met the General Education Learning Goals. These General Education courses are transferable to all two and four year public institutions (and many private institutions) in Maryland and are guaranteed so in the Maryland State Transfer Policies (see page 240).

    Students are expected to be familiar with computers and to use technology within their courses. Students are encouraged to complete CIS-101, Introduction to Computer Information Systems, to gain these skills.

    **It is strongly recommended that all students complete both a mathematics and English course within their first 12 credit hours. To ensure maximum success, mathematics and English courses should be taken during consecutive terms until the sequence is completed. All degree seeking students must complete their English and mathematics General Education courses by completion of their first 24 credit hours or registration will be blocked.

    **English Composition and Literature 

    (choose 2 courses, 6 credits)

    ENGL-101   College Writing 1 (Composition) and
    ENGL-102   Writing About Literature (Literature) N

    Biological and Physical Sciences

    (choose 2 courses, 1 of which must be a lab course, 7-8 credits)
    Content of BIOL-100 and BIOL-101 is similar; this combination will not fulfill the Science requirement

    BIOL-100 General Biology
    BIOL-101 Fundamentals of Biology 1
    BIOL-102 Fundamentals of Biology 2
    BIOL-105 Human Biology
    BIOL-107 Introduction to Evolution (no lab)
    BIOL-210 Human Anatomy and Physiology 1
    CHEM-101 Introductory Chemistry
    CHEM-105 Principles of General Chemistry 1
    CHEM-106 Principles of General Chemistry 2
    FSCI-210 Forensic Science (no lab)
    GEOSC-100 Earth and Space Science
    GEOSC-103 Environmental Stability (no lab)
    GEOSC-105 Oceanography
    GEOSC-110 Physical Geography
    GEOSC-121 Physical Geology
    GEOSC-123 Historical Geology
    GEOSC-201 Meteorology
    GEOSC-210 Astronomy: Introduction to the Cosmos
    PHSC-100 General Physical Science
    PHYS-101 Fundamentals of Physics 1
    PHYS-102 Fundamentals of Physics 2
    PHYS-111 Physics 1 for Scientists and Engineers
    PHYS-212 Physics 2 for Scientists and Engineers

    Arts and Humanities

    (choose 2 courses from 2 different areas, 6 credits)

    Fine and Performing Arts Area

    ART-125 Art Appreciation N
    ART-135 History of Art 1 N
    ART-136 History of Art 2 N
    COMM-120 Introduction to Film N
    FPA-101 Introduction to the Arts N
    MUSIC-101 Music Appreciation
    MUSIC-102 The History of Rock and Roll
    MUSIC-103 History of Classical Music
    MUSIC-104 World Music N
    MUSIC-105 Fundamentals of Music
    MUSIC-106 History of Jazz
    MUSIC-110 Theory of Music 1
    THTR-101 Theatre Appreciation N
    THTR-110 Acting for Non-

    Majors

    THTR-137 Script Analysis

    Humanities Area

    ENGL-102 Writing About Literature** N
    ENGL-201 Classic World Writers N
    ENGL-202 Modern World Writers N
    ENGL-205 Southern Writers N
    ENGL-211 Introduction to American LiteratureN
    ENGL-225 Classical Mythology
    ENGL-240 British Literature since 1798
    HIST-101 Western Civilization 1
    HIST-102 Western Civilization 2
    HIST-105 History of U.S. to 1876
    HIST-106 History of U.S. from 1876
    HIST-130 Latin American History N
    PHIL-101 Introduction to Philosophy
    PHIL-105 Ethics N
    PHIL-120 World Philosophy N

    Languages and Communication Area

    COMM-105   Introduction to Speech Communication
    FREN-102   Elementary French 2 N
    FREN-201   Intermediate French 1
    FREN-202   Intermediate French 2
    GERM-102   Elementary German 2 N
    GERM-201   Intermediate German 1
    GERM-202   Intermediate German 2
    SPAN-102   Elementary Spanish 2 N
    SPAN-201   Intermediate Spanish 1
    SPAN-202   Intermediate Spanish 2

    **ENGL-102 may count as a Humanities General Education course in programs that do not require six credit hours for the Composition and Literature requirement.

    Mathematics

    (choose 1 course, 3-5 credits)

    MATH-111 Fundamentals of Geometry and Measurement
    MATH-115 Introduction to Statistical Methods
    MATH-121 Introduction to College Mathematics
    MATH-123 Precalculus, Part 1
    MATH-124 Precalculus, Part 2
    MATH-130 Precalculus
    MATH-132 Applied Calculus
    MATH-135 Calculus of a Single Variable 1

      Social and Behavioral Sciences

    (choose 2 courses from 2 different disciplines, 6 credits)

    ANTH-101 Introduction to Cultural Anthropology N
    ANTH-201 Anthropology of American Culture N
    CRIM-101 Introduction to Criminal Justice System
    CRIM-105 Criminology
    ECON-100 Principles of Micro Economics
    ECON-102 Principles of Macro Economics
    ENGR-100 Introduction to Engineering: Professional,
      Social, Ethical Dimensions N
    GEOG-105 Human Geography N
    GEOG-201 Regional Geography and Global Awareness N
    PSLS-100 American Government
    PSYC-101 General Psychology
    PSYC-211 Human Development through the Life Span
    SOC-101 Introduction to Sociology N
    SOC-110 Social Problems N

      Emerging Issues 

    (choose 1 course, 3 credits)

    DVTY-115 Diversity in the US: Living in a Multicultural Society
    FN-100 Personal Finance
    HLTH-101 The Science and Theory of Health and Wellness
    HLTH-201 Women’s Health
    PHED-101 Lifetime Fitness and Wellness
    SOC-125 Introduction to Aging Studies

    N  Indicates a Diversity/World View course;

          3 credits required within a degree.

    Students are expected to be familiar with computers and to use technology within their courses. Students are encouraged to complete CIS-101, Introduction to Computer Information Systems.

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    Policies - Section One: Academic Regulations - 17 - Certificate Requirements

    XVII. CERTIFICATE REQUIREMENTS

    A Certificate is awarded to students in certain designated occupational areas. To be eligible for a Certificate, the student must meet the following requirements:

    A.    Complete the sequence of courses listed in the program.

    B.     Have a minimum grade point average of 2.000 (“C” average) in the applicable courses.

    C.    Take a minimum of 25% of the courses required in the certificate program at Carroll Community College.

    D.    Any student expecting to receive the Certificate in May should file application with the Records Office by March 1; for December, apply by December 1; for August, apply by August 1.

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    Policies - Section One: Academic Regulations - 18 - Letter of Recognition Requirements

    XVIII. LETTER OF RECOGNITION REQUIREMENTS

    A Letter of Recognition is awarded to students in certain designated occupational areas. To be eligible for a Letter, a student must meet the following:

    A.    Complete the sequence of courses listed in the program.

    B.     Have a minimum grade point average of 2.000 (“C” average) in the applicable courses.

    C.    Take a minimum of 25% of the courses required in the program at Carroll Community College.

    D.    Any student expecting to receive the Letter of Recognition should file an application for the Letter of Recognition with the Records Office in the term in which the student expects to complete the requirements. 

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