Student Privacy Through FERPA

  • Family Educational Rights and Privacy Act

    Policy Notification to Students, Faculty and Staff

    Carroll Community College informs students of the Family Educational Rights and Privacy Act of 1974, as amended. This Act, with which the institution intends to comply fully, was designated to protect the privacy of education records, to establish the right of students to inspect and review their educational records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with The Family Policy Compliance office concerning alleged failures by the institution to comply with the Act. A copy of the policy can be found in the Regulations section of the catalog.

    To fulfill the basic requirements for compliance with the Federal Educational Rights and Privacy Act of 1974, as amended, each educational institution must disclose educational records without written consent of students to the following: students who request information from their own record, authorized representatives of the following for audit or evaluation of federally supported education programs, or in connection with the enforcement of or compliance with Federal legal requirements relating to these programs:
    • Comptroller General of the United States
    • Secretary of Education
    • State and local educational authorities
    If you have any questions concerning the Family Educational Rights and Privacy Act, contact the Records Office at 410-386-8440. 

    Privacy Rights of Students / FERPA

    Carroll Community College complies with the provisions of the Family Educational Rights and Privacy Act of 1974 (20 U.S.C.; 1232g) and any regulations which may be promulgated there under. Students and others who may wish specific information regarding their rights of access to Institutional educational records maintained in their names are referred to the Regulations section of the catalog.

    The Registrar coordinates the inspection and review procedures for student educational records, which include academic, admissions, and financial aid files. Students wishing to review their records must present a written request to the Registrar listing the record(s) of interest, student I.D. card, and photo identification. Access will be granted within at least 30 days from the date of the written request. See the College Regulations Section of the catalog for further information.

    Public Notice Designating Directory Information

    Carroll Community College hereby designates the following categories of the student information as public or “Directory Information.” Such information may be disclosed by the institution for any purpose, as its discretion:
    • Name
    • Dates of Attendance
    • Participation in College recognized Activities and Intramural Sports
    • Enrollment Status (Full or Part-time)
    • Major Field of Study
    • Degrees and Awards Received
    • Home Town
    College reserves the right to release the following additional information when requested by law enforcement authorities: date of birth, address, telephone number, and course schedule. Currently enrolled students may request the withholding of the disclosure of any category of information under the Family Educational Rights and Privacy Act of 1974, as amended. To withhold disclosure, written notification must be filed annually with the Registrar in the Records Office.

    Carroll Community College assumes that failure on the part of any student to request the withholding of the disclosure of categories of “Directory Information” indicates individual approval for disclosure.

    FERPA Education Release Form
    By signing a FERPA Release form the student allows the College to release this specific information at the request of the indicated designee:
    • Account/Billing information
    • Financial Aid information (allowed in person only, with photo identification: eligibility status, award types, amounts, disbursement dates)
    • Final course grades
    • Schedule
    The Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment, protects the privacy of student records. In adherence to this law, Carroll faculty and staff does not disclose grades, performance or attendance with parents unless the student allows this. Students may obtain the form, Permission to Release Educational Records Information, in the Records Office (A112). Carroll encourages parents to discuss this important issue with their students.