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Special Events Coordinator, Part-Time

Special Events Coordinator, Part-Time

Open Until Filled
Part Time

Department:       Institutional Advancement and College Foundation

Pay Grade:          Grade 8,$19.51 per hour

FLSA Status:       No-exempt        



This position, under the direction of the Assistant Director of Annual Giving and Special Events, plans and implements all Advancement and Foundation events to achieve goals, ensuring all internal and external constituencies’ expectations are priorities for each event are exceeded. Work 15-20 hours per week with flexibility required to work a combination of morning, day, and some evening hours as well as some weekends.




  • Coordinates a wide array of operational matters as it directly impacts fundraising, fund raising events. Works within defined parameters but provides insights into planning and creative process for events. Juggles a wide array of tasks and prioritizes with some limited direction.
  • Provides leadership at all special events. Carries out duties assigned by the Assistant Director and communicates frequently as needed for guidance and direction. Provides leadership during planning, set-up, teardown, and follow-ups at all events.
  • Creates computer graphic design of marketing and event promotional materials. Works with Marketing department and others to assist in positioning materials toward their intended markets. Assists in social media promotion of events within established guidelines.
  • Assists in post event analysis and reflection. Assists in gathering data and engages constituencies for feedback.
  • Assists with preparing and delivering training to volunteers. Interacts with volunteers routinely to exchange ideas and to provide necessary information to maximize the impact and satisfaction of our volunteers.
  • Builds and adheres to defined event budget standards. Collects and inputs financial results from events for accurate accounting and analysis of results.
  • Maintains accurate records to be entered into the donor database.
  • Assists in annual fund preparation and mailings. Offers insights into initiatives to improve them.
  • Assists in alumni events as needed within above parameters.
  • Attends and participates in planning event committee meetings with volunteers. Works with college facility staff for set up, planning, etc… as it relates to all events. Coordinates with external providers (caterers, florists, etc….).
  • Use computers for word processing and/or accounting purposes.
  • Performs other duties as assigned



  • Associates Degree
  • Experience using Adobe Creative Suite-graphic design.
  • Three years’ of related work experience.
  • Must be positive, cooperative and supportive



The following physical abilities are required: 

  • Kneeling, Stooping, Reaching
  • Lifting (up to 20lbs.)
  • Mental Acuity
  • Repetitive Motion
  • Speaking, Talking, Hearing
  • Standing, Walking
  • Visual Acuity



Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office, meeting, and training rooms; use of safe work-place practices with office equipment; computers for data entry and word processing with some highly technical applications and new technology systems; avoidance of trips and falls; observance of fire and building safety regulations; and observance of traffic signals when driving.



Interested applicants must email cover letter and resume with subject line “Special Events Coordinator Position” to hdagilis@carrollcc.edu. This vacancy is open until filled; however, for best consideration, apply by June 22, 2018.

"An Equal Opportunity Employer"