It is the
intent of Carroll Community College to comply with all laws dealing with the
privacy of information and data collected from you. The College takes data
security and the privacy of your personal information very seriously. Maryland
law mandates that State agencies shall not create personal records unless the
need for the information is clearly established and that personal records shall
be relevant to the purposes for which they are collected, be accurate and
current, and not be obtained by fraudulent means. State officials who request
personal data from citizens must notify the citizens regarding the purposes for
which the information is collected; consequences to the citizen for refusing to
provide the personal information; the citizen's right to inspect and correct
personal records; whether the information is generally available for public
inspection; and whether the information is made available to other entities.
Carroll Community College is committed to providing you with web sites over
which you may securely and confidently transact business.
The College collects
information about students via various means, including enrollment
applications, Starfish intake questionnaire, and FAFSA download. We share
limited information with our vendors to conduct business (Canvas, Starfish,
National Student Loan Data System, National Clearing House) or to
comply with State and Federal reporting requirements. Minimal necessary
information is shared with vendors. Military agencies are authorized by Federal
law to receive additional information, including age, address, and telephone
Responses to inquiries
about students (references, insurance companies, public information act
inquires, etc.) will comply with Family Education Rights and Privacy Act
(FERPA) and will only be answered with directory information (name, dates of
attendance, major field of study, degrees and awards received, participation in
College-recognized activities and intramural sports, enrollment status (full or
part-time), and home town) unless you provide written authorization to release
additional information. Students that wish to have directory information
withheld should contact the registrar (firstname.lastname@example.org) each term.
This page informs you of Carroll Community College’s
("us", "we", or
"our") policies regarding the collection, use and disclosure
of personal data and the choices you have associated with that data:
We use your data to provide and improve the Websites,
Services, Apps or Social Media Pages. By using the Websites, Services, Apps or
Social Media Pages, you agree to the collection and use of information in
accordance with this notice.
College operates websites under the domain carrollcc.edu
Personal Data means
data about a living individual who can be identified from those data (or from
those and other information either in our possession or likely to come into our
Usage Data is data
collected automatically either generated using the Websites, Services, Apps or
Social Media Pages or from the website infrastructure itself (for example, the
duration of a page visit).
Cookies are small
files stored on your device (computer or mobile device).
means the natural or legal person who (either alone or jointly or in common
with other persons) determines the purposes for which and the way any personal
information are, or are to be, processed.
For this Privacy Notice,
we are a Data Controller of your Personal Data.
Data Processor (or
Service Provider) means any natural or legal person who processes the data on
behalf of the Data Controller.
We may use the
services of various Service Providers to process your data more effectively.
Data Subject is any
individual who is using our website and is the subject of Personal Data.
We collect several different types of information
for various purposes to provide and improve our service to you.
When you access or use the Websites, Services, Apps or Social Media
Pages, we may collect and process the following types of information from you:
We may ask you to provide us with certain personally
identifiable information that can be used to contact or identify you
("Personal Data"). Personally identifiable information may include,
but is not limited to:
We may also collect information on how the Websites,
Services, Apps or Social media Pages are accessed and used ("Usage
Data"). This Usage Data may include information such as your computer's
Internet Protocol address (e.g. IP address), browser type, browser version, the
pages of our website that you visit, the time and date of your visit, the time
spent on those pages, unique device identifiers and other diagnostic data.
track the activity on our website and we hold certain information.
Cookies are files with a small amount of data which
may include an anonymous unique identifier. Cookies are sent to your browser
from a website and stored on your device. Other tracking technologies are also
used such as beacons, tags, and scripts to collect and track information and to
improve and analyze our Service.
You can instruct your browser to refuse all cookies
or to indicate when a cookie is being sent. However, if you do not accept
cookies, you may not be able to use some portions of our Websites and Services.
Carroll Community College uses the collected data from
the Websites, Services, Apps or Social Media Pages for various purposes:
If you are from the European Economic Area (EEA),
Carroll Community College’s legal basis for collecting and using the personal
information described in this Privacy Notice depends on the Personal Data we
collect and the specific context in which we collect it.
Carroll Community College may process your Personal
Carroll Community College will retain your Personal
Data only for as long as is necessary for the purposes set out in this Privacy Notice.
We will retain and use your Personal Data to the extent necessary to comply
with our legal obligations (for example, if we are required to retain your data
to comply with applicable laws), resolve disputes and enforce our legal
agreements and policies.
Carroll Community College will also retain Usage
Data for internal analysis purposes. Usage Data is generally retained for a
shorter period of time, except when this data is used to strengthen the
security or to improve the functionality of our Websites, Services, Apps or
Social Media Pages, or we are legally obligated to retain this data for longer
Your information, including Personal Data, may be
transferred to — and maintained on — computers located outside of your state,
province, country, or other governmental jurisdiction where the data protection
laws may differ from those of your jurisdiction.
If you are located outside United States and choose
to provide information to us, please note that we transfer the data, including
Personal Data, to the United States and process it there.
Your consent to this Privacy Notice followed by your
submission of such information represents your agreement to that transfer.
Carroll Community College will take all the steps
reasonably necessary to ensure that your data is treated securely and in
accordance with this Privacy Notice and no transfer of your Personal Data will
take place to an organization or a country unless there are adequate controls
in place including the security of your data and other personal information.
Under certain circumstances, Carroll Community
College may be required to disclose your Personal Data if required to do so by
law or in response to valid requests by public authorities (e.g. a court or a
Carroll Community College may disclose your Personal
Data in the good faith belief that such action is necessary:
The security of your data is important to us but
remember that no method of transmission over the Internet or method of
electronic storage is 100% secure. While we strive to use commercially
acceptable means to protect your Personal Data, we cannot guarantee its
We do not support Do Not Track ("DNT"). Do
Not Track is a preference you can set in your web browser to inform websites
that you do not want to be tracked.
You can enable or disable Do Not Track by visiting
the Preferences or Settings page of your web browser.
If you are a resident of the European Economic Area
(EEA), you have certain data protection rights. Carroll Community College aims
to take reasonable steps to allow you to correct, amend, delete or limit the
use of your Personal Data.
If you wish to be informed about what Personal Data
we hold about you and if you want it to be removed from our systems, please
In certain circumstances, you have the following
data protection rights:
Please note that we may ask you to verify your
identity before responding to such requests.
You have the right to complain to a Data Protection
Authority about our collection and use of your Personal Data. For more
information, please contact your local data protection authority in the
European Economic Area (EEA).
We may employ third party companies and individuals
to facilitate our service ("Service Providers"), provide the service
on our behalf, perform website-related services, or assist us in analyzing how
our Websites, Services, Apps or Social Media Pages are used.
policy does not extend to third party websites and applications. Third Party
example, our website uses services from Google Analytics, YouTube API, and
control access to the services by setting security permissions such as Google security settings.
Some of our Sites engage in online interest-based advertising to
enhance your experience and show you advertisements that might interest you.
Like many organizations, we and our advertising partners display tailored
interest-based advertising using information you make available to us when you
interact with our Sites. Interest-based ads, also sometimes referred to
as personalized or targeted ads, are displayed to you based on information from
activities such as searching on our Sites or visiting websites that contain our
content or ads. We do this using a variety of digital marketing networks and ad
exchanges, and we use a range of advertising technologies like web beacons,
pixels, ad tags, cookies, and mobile identifiers.
Ad Choices or Your Online Choices to learn more about interest-based ads or to opt-out of
receiving third-party interest based ads. Please note that if you opt-out
of interest-based advertising, you will still see advertisements – they will
just not be tailored to your interests. Also note that deleting browser
cookies can remove the cookie preferences you have made, so you may need to
opt-out again in the future.
the College websites. Visit your Facebook ads settings and update your preferences at any time.
We may use third-party Service Providers to monitor
and analyze the use of our Service.
In some instances,
collect and analyze information about use of the websites and report on activities
and trends. This service may also collect information regarding the use
of other websites, apps and online resources. Learn more about Google’s practices, and opt out of them by downloading the Google Analytics opt-out
Carroll Community College uses remarketing services
to advertise on third party websites to you after you visited our Websites,
Services, Apps or Social Media Pages. We and our third-party vendors use
cookies to inform, optimize and serve ads based on your past visits to our Websites,
Services, Apps or Social Media Pages.
We may provide paid products and/or services within
the Service. In that case, we use third-party services for payment processing
(e.g. payment processors).
We will not store or collect your payment card
details. That information is provided directly to our third-party payment
processors whose use of your personal information is governed by their Privacy
Policy. These payment processors adhere to the standards set by PCI-DSS as
managed by the PCI Security Standards Council, which is a joint effort of
brands like Visa, MasterCard, American Express and Discover. PCI-DSS
requirements help ensure the secure handling of payment information.
Our Websites, Services, Apps or Social Media Pages
may contain links to other sites that are not operated by us. If you click a third-party
link, you will be directed to that third party's site. We strongly advise you
We have no control over and assume no responsibility
for the content, privacy policies or practices of any third-party sites or
We may update our Privacy Notice from time-to-time.
We will notify you of any changes by posting the new Privacy Notice on this
You are advised to review this Privacy Notice
periodically for any changes. Changes to this Privacy Notice are effective when
they are posted on this page.
If you have any questions about this Privacy Notice,
please contact us:
By email: email@example.com
Updated – 9/2/20 pdavis (reviewed by Risk Management
and County attorney; endorsed by IT Security Committee and TAG)